Find out how much your meetings really cost, overhead included. Enter your team details below, or start the live timer when your next meeting begins.
Start it when the meeting starts and watch the cost tick up in real time. Uses the attendees, salary, and overhead above.
Meetings are one of the biggest hidden expenses in any organization. While they are essential for alignment and decision-making, too many meetings - or meetings with too many attendees - can drain productivity and inflate costs quickly. Research shows that the average employee spends over 30 hours per month in unproductive meetings.
This meeting cost calculator helps you quantify the real dollar cost of your meetings by translating attendee salaries and meeting duration into hard numbers. Use these insights to make smarter decisions about when to meet, who to invite, and when an async update would be more effective.
Teams that switch to async-first workflows using project management tools like t0ggles often find they can cut meeting time significantly while keeping everyone aligned with real-time task updates, comments, and notifications.
Meeting cost = attendees x hourly rate x duration in hours x (1 + overhead)
To turn an annual salary into an hourly rate, divide it by 2,080 - the working hours in a year at 40 hours a week. Then add overhead: benefits, payroll taxes, equipment, and office space typically add 20-40% on top of salary, which is why the calculator defaults to 30%.
Worked example: 8 people on a $100,000 salary is $48.08 an hour each, or $62.50 with 30% overhead. A one-hour meeting costs 8 x $62.50 = $500. Held weekly, that is $26,000 a year - for one recurring meeting.
Fully loaded costs at 30% overhead.
| Meeting | Attendees | Avg. salary | Per meeting | Weekly, per year |
|---|---|---|---|---|
| 30-min sync | 4 | $75,000 | $94 | $4,875 |
| 1-hour team meeting | 6 | $90,000 | $338 | $17,550 |
| 1-hour planning meeting | 8 | $100,000 | $500 | $26,000 |
| 1-hour all-hands | 25 | $100,000 | $1,563 | $81,250 |
Recurring meetings are where the money goes. The weekly all-hands above costs over $80,000 a year - close to a full-time salary - and nobody sees the number because it never shows up as a line item.
Replace unnecessary meetings with real-time task tracking, async updates, and team collaboration. Try t0ggles free - no card required.