Client & Project Tracker for Freelancers

Freelancing means juggling multiple clients, deadlines, and deliverables - all by yourself. You're the project manager, accountant, marketer, and executor rolled into one. Without a client tracking system that actually fits how you work, projects slip through the cracks, deadlines sneak up, and the mental overhead of managing everything becomes exhausting.

t0ggles gives freelancers the client and project tracking they need to stay organized. See all your clients on a single board with color-coded projects, track every task and deadline, share progress through client portals, and spend more time doing billable work - not managing spreadsheets. All for $5/month with every feature included.

#The Challenge: Why Freelancers Need A Better System

Most project management tools assume you work for one company on one project at a time. Freelancers live in a different reality:

You juggle multiple clients simultaneously. A web developer might have three active client projects plus their own side business. A copywriter handles ongoing retainer work alongside one-off campaigns. Switching between separate boards or apps for each client wastes time and creates blind spots.

Client expectations are high. Clients hire you for expertise and reliability. They expect clear communication, predictable timelines, and visible progress. Meeting those expectations without a system means constant status update emails and manual tracking.

Your time is your inventory. Every hour spent on administrative overhead is an hour not spent on billable work. The time you lose organizing tasks, writing status updates, and hunting through files adds up to lost income.

Scope creep is constant. "Just one small change" multiplies across clients. Without documented tasks and clear boundaries, you end up doing unpaid work or having uncomfortable conversations about extra charges.

#How t0ggles Helps Freelancers Thrive

#Multi-Project Boards: All Clients In One View

This is the feature that changes everything for freelancers. Instead of maintaining separate boards for each client, t0ggles lets you manage multiple projects on a single board with color-coded visual separation.

Create a project for each client - "Acme Website Redesign" in blue, "Baker Marketing Campaign" in green, "Chen Brand Guidelines" in purple. All their tasks appear on your main board, filterable and sortable, but visually distinct.

When you start your workday, you see everything at once. What's due today? What's waiting on client feedback? What can you invoice? No more clicking through tabs trying to remember where you left off.

Need to focus on one client? Focus Mode filters the board to a single project with one click. Deep work without distractions, context switching without losing the big picture.

#AI Task Creation: Capture Ideas Before They Escape

Client calls generate action items. Emails contain hidden requests. Your brain stores ideas that never make it to your task list. The gap between thought and captured task is where freelance work gets lost.

t0ggles' AI task creation eliminates that gap. Type naturally:

"Client meeting notes: update homepage hero section, add testimonials page, fix mobile nav bug, schedule review for Friday, tag as urgent"

The AI parses this into structured tasks with due dates, tags, and project assignment. Voice memo during a commute? Drop the transcription into t0ggles and let AI sort it out.

The AI text assistant also helps write professional task descriptions, summarize long client feedback threads, or draft status update messages.

#Guest Users: Professional Client Collaboration

Clients want visibility into their projects, but giving them access to your entire board - with all your other clients - isn't an option. t0ggles solves this with guest users and project-specific access.

Invite clients as guests with access limited to their project only. They see their tasks, leave comments, and track progress without seeing your other work. You maintain professionalism and confidentiality while giving clients the transparency they expect.

Need to share a public roadmap? Create a public board for product work or open-source projects. Host it on a custom domain like roadmap.yourname.com for a polished, branded experience.

#Calendar And Deadline Management

Freelance deadlines are non-negotiable. Miss a client deadline and you damage the relationship, your reputation, and potentially your cash flow.

t0ggles' Calendar view shows all your deadlines across all clients in one place. See what's due this week, what's coming next month, and where you're overcommitted. Drag tasks to reschedule when priorities shift.

Reminders notify you before deadlines hit - not when it's too late. Set reminders for when tasks are due, when you need to follow up with clients, or when invoices should be sent.

Sync with Google Calendar to see t0ggles tasks alongside meetings and personal commitments. Two-way sync means changes in either app stay updated.

#Board Automations: Less Busywork, More Billable Work

The repetitive parts of project management - updating statuses, notifying stakeholders, tagging completed work - eat into your productive hours. Board automations handle these automatically:

• Auto-tag tasks with client name when created in their project
• Send you a notification when a task has been in "Waiting for Client" for more than 3 days
• Update due dates when tasks move to specific statuses
• Automatically assign priority based on deadline proximity

Set up your automations once and let t0ggles handle the overhead while you focus on the work clients pay you for.

#Notes For Documentation And Processes

Every freelancer accumulates knowledge - client preferences, login credentials, style guides, process documentation. Without a system, this knowledge lives in scattered docs, emails, and your memory.

t0ggles' Notes give you unlimited documentation space organized in collapsible folders. Create a folder for each client containing their brand guidelines, feedback history, and project briefs. Build a "Processes" folder with your templates for proposals, contracts, and onboarding.

Notes link to tasks, so your project documentation stays connected to the work it describes. Rich text editing supports images, code blocks, tables, and embedded files - everything you need for thorough documentation.

#Freelancer Workflows In t0ggles

#Managing Multiple Client Projects

Create a main "Client Work" board with a project for each active client. Use statuses that match your workflow: Backlog, In Progress, Client Review, Revisions, Complete, Invoiced.

Start each week in List view to review your backlog across all clients. Prioritize tasks, adjust due dates, and identify what needs client input. Switch to Kanban view during the day to move tasks through your workflow.

Custom properties track hourly estimates, billable status, and rate per task. Filter by "Invoiced = No" at the end of the month to see exactly what to bill each client.

#Client Onboarding System

Create a "Client Onboarding" task template with your standard process: send contract, receive signed contract, send deposit invoice, schedule kickoff call, gather brand assets, create project brief, set up communication channel.

When you land a new client, generate tasks from the template. Each step has clear due dates relative to the project start. You never forget a step, and the client experiences a professional, consistent process.

Store the completed onboarding checklist in their client folder within Notes. Future reference is instant when questions arise.

#Balancing Retainer And Project Work

Retainer clients get recurring monthly tasks: "Write 4 blog posts - March", "Social media management - Week of March 10". Project clients get milestone-based tasks: "Deliver homepage mockup", "Complete development phase 1".

Color-coding separates the two types visually. You see at a glance how much retainer work is consuming your week versus project deliverables. Adjust your schedule when one type crowds out the other.

Gantt view shows project timelines against your overall capacity. Task dependencies ensure you don't schedule conflicting work - the client review must complete before final delivery can begin.

#What Freelancers Need vs What t0ggles Delivers

What Freelancers Need	How t0ggles Delivers
See all clients in one place	Multi-project boards with color-coded client projects
Capture tasks quickly	AI task creation from natural language
Share progress with clients	Guest users with project-specific access
Never miss a deadline	Calendar view, reminders, Google Calendar sync
Track billable work	Custom properties for hours, rates, invoice status
Reduce administrative overhead	Board automations for repetitive tasks
Document client preferences	Notes with folders, linked to tasks
Professional client-facing portals	Public boards with custom domains

#Why Choose t0ggles Over Alternatives

Freelancers have tried other tools. Here's how t0ggles compares:

vs Trello: Trello's simplicity becomes a limitation for freelancers managing multiple clients. No multi-project boards means separate boards for each client. No native Calendar or Gantt views. No AI features. Premium pricing ($10/user) adds up when you need the extra features.

vs Asana: Asana is powerful but built for teams, not solo operators. The complexity of portfolios, workspaces, and permissions is overkill when you're the only person using it. Pricing starts at $11/user for premium features.

vs ClickUp: ClickUp tries to do everything, which means a steep learning curve and cluttered interface. Freelancers need speed and simplicity, not a tool that requires its own training.

vs Notion: Notion is infinitely flexible but requires building your system from scratch. That's time you could spend on billable work. t0ggles gives you project management structure out of the box.

t0ggles hits the freelancer sweet spot: powerful enough to manage multiple clients professionally, simple enough to use without overhead, and priced for solo operators.

#Simple, Freelancer-Friendly Pricing

Freelancing has unpredictable income. Your tools shouldn't add financial stress.

$5 per user per month (billed annually) includes everything:

• Unlimited boards, projects, tasks, notes, and files
• AI task creation and text assistant
• Task dependencies with Gantt view
• Calendar view with Google Calendar sync
• Board automations
• Guest users and client access control
• Public boards with custom domains
• All integrations (Zapier, Google Calendar, GitHub, Figma)
• MCP Server for AI assistant integration
• Full reporting and analytics

For a solo freelancer, that's $60/year total for a complete project management system. No feature tiers. No surprise charges. No "upgrade to Pro" walls.

14-day free trial - set up your first client board today.

#Get Started Today

Freelancing is hard enough without fighting your tools. t0ggles gives you the clarity to see all your work, the automation to reduce overhead, and the professionalism to impress clients - without the complexity or cost of enterprise software.

Start your free trial and take control of your freelance business.