Documentation/Board Settings/

Board Visibility

The Board Visibility Settings allow you to control who can access and interact with your board, providing flexibility to either keep your project private or share it publicly.

#Private Board

  • When a board is set to private, only authorized team members have access.
  • This is ideal for internal projects where you want to control and restrict access to sensitive data, discussions, or development tasks.
  • Any external public users cannot see, access, or interact with the board or its content.

#Public Board

If you change the visibility to Public, the board becomes accessible to everyone via a public URL. However, several restrictions are automatically applied:

  • Hidden Notes and Archive: The "Notes" and "Archive" sections will be hidden from public users. These sections often contain internal documentation or previously completed/archived tasks that are not relevant to external viewers.
  • Hidden Comments: Comments on tasks will also be hidden to protect sensitive communication between team members.
  • Fictional Names: For privacy, the names of the board members will be changed to fictional ones when viewed by the public.
  • Limited Interaction: Public users will not be able to add, delete, or edit anything on the board. They will have read-only access, making this feature ideal for transparency while maintaining control over the project's integrity.

#Advantages of Public Boards

Making your board public can offer various advantages, especially for open-source projects, educational purposes, or for marketing reasons. Some key benefits include:

  • Transparency: Public boards promote transparency, allowing stakeholders, customers, or contributors to see the progress of a project.
  • Collaboration: By making a board public, you encourage community engagement. People outside your organization can observe and offer feedback or even contribute to specific tasks, depending on your project goals.
  • Showcasing Work: For agencies or freelancers, a public board can serve as a portfolio, demonstrating ongoing or completed work to potential clients.
  • Real-Time Updates: Public users can view real-time progress without needing access to internal communications, making it easy to keep stakeholders informed.

The Board Visibility Settings offer a balance between security and openness, depending on the needs of your project. For instance, internal projects can remain private for operational reasons, while community-driven or open-source projects can be made public for external collaboration and transparency.