Zapier Integration For t0ggles: Turn Almost Anything Into A Task

Until now, t0ggles already pulled a lot of work into one place - multi-project boards, AI task creation, GitHub and Figma integrations, public boards, and more.

Today, we're opening the door even wider.

We've just released the official t0ggles app for Zapier, so you can create tasks in t0ggles from almost any tool in your stack - email, chat, forms, CRM, dev tools, e-commerce platforms, calendars, and more.

If your work starts somewhere else, Zapier can now bring it back to your board automatically.

#Why Zapier Integration Matters For t0ggles Teams

Most teams don't live in a single app:

• Sales lives in the CRM.
• Support lives in email and chat.
• Product lives in issue trackers and feedback tools.
• Ops lives in docs, forms, and spreadsheets.

The result: important work is scattered across dozens of places, and someone has to manually turn it into tasks.

The new t0ggles Zapier integration fixes that by turning "When X happens in app Y" into "Create a task in t0ggles" - using the same multi-project boards, AI tools, Calendar, and Gantt views you already rely on.

Instead of copy-pasting:

• New lead in HubSpot? → Task in your SALES project.
• New GitHub issue? → Task in your DEV project.
• New form submission? → Task in your BACKLOG project.
• Upcoming meeting? → Task to prepare, due before the call.

Your board becomes the single source of truth for all work, even if your data starts in totally different systems.

#How t0ggles Zapier Integration Works

Under the hood, the Zapier integration uses a board-level Zapier API key. That key authenticates a specific board so Zapier can create tasks there on your behalf.

Here's the high-level flow:

#1. Generate Your Zapier API Key

Only board owners can generate this key.

1. Open your board in t0ggles.
2. Go to Board Settings → Integrations → Zapier (Zapier API Key section).
3. Click Generate Zapier Key.
4. Copy and store it somewhere safe - this is the only time you see the full token. On future visits you'll only see a masked version.

#2. Create A Zap In Zapier

In Zapier:

1. Choose a trigger app (e.g., Gmail, Slack, Typeform, GitHub, Google Calendar, HubSpot).
2. For the action, search for t0ggles and choose it as the app.
3. Select Create Task as the action event.

Zapier will then prompt you to connect your t0ggles account.

#3. Connect Your Board

When Zapier asks you to sign in:

1. Click Sign in in the t0ggles action.
2. Paste the Zapier API key you generated from Board Settings.
3. Once authorized, Zapier will show the board title you connected.

That board is now available as the target for all "Create Task" actions in your Zap.

#4. Map Fields From Trigger → t0ggles Task

In the action configuration step, you map data from the trigger app into t0ggles fields.

Common examples:

• Email subject → Task Title
• Email body → Task Description
• Form question "What's the issue?" → Task Description
• GitHub issue title → Task Title
• GitHub issue URL → Custom property "Original Issue"

This mapping is where the integration becomes powerful - you're designing how raw data turns into a clean, structured task.

#What You Can Send Into A t0ggles Task

The Zapier integration supports the same fields as the t0ggles API, so you can build rich tasks straight from your Zap.

#Required Fields

At minimum, you'll map:

• Task Title - e.g., an email subject, form title, issue title.
• Project Key - like MARKETING, DEV, SUPPORT. This decides where the task lands.
• Task Description - detailed context from the trigger (body, comments, answers, etc.).
• Description Format - text, markdown, or html (default is plain text).

#Optional Fields That Make Automation Shine

You can also set:

• Status - e.g. To Do, In Progress, Backlog.
• Assigned User Email - automatically assign to the right person.
• Priority - low, medium, or high.
• Pin To Top - keep critical tasks pinned.
• Tags - e.g. Urgent, Bug, Customer, Churn Risk.
• Start Date & Due Date - schedule work as soon as tasks are created.
• Properties (Custom Fields) - map extra data into custom properties on the board.

After the task is created, t0ggles sends back response data like the Task ID, Task Key, Project Key, Title, and direct Task URL - so you can pass that URL into later steps in the Zap (for example, posting it back to Slack).

#Ten Zap Ideas To Supercharge Your t0ggles Boards

Let's get to the fun part. Here are practical Zap recipes you can set up with the t0ggles integration.

You can treat these as blueprints and adjust project keys, tags, and priorities to match your workflow.

#How Zapier Complements The Rest Of t0ggles

Zapier doesn't replace t0ggles' existing tools - it fills the gaps:

• GitHub integration handles deep dev workflows; Zapier catches everything else in your stack.
• Custom Domains and Public Boards give you polished, client-facing views; Zapier pulls in requests and feedback from forms, email, and chat.
• AI Task Creation helps when you're typing tasks yourself; Zapier creates tasks the moment an event happens so nothing waits for manual input.

Because t0ggles is designed for multiple projects on the same board, you can route different Zaps into different projects on a single board - support tickets, sales follow-ups, bugs, and roadmap items can all live together and still stay organized.

#Getting Started With t0ggles + Zapier Today

Ready to let your tools create tasks for you?

1. Open your t0ggles board and generate a Zapier API key under Board Settings → Integrations → Zapier.
2. In Zapier, create a new Zap and pick your trigger app.
3. Add t0ggles - Create Task as the action and connect your board with the API key.
4. Map fields (title, project key, description, assignee, tags, dates, custom properties).
5. Turn your Zap on and watch new tasks appear the next time your trigger fires.

For detailed, step-by-step instructions (with screenshots and field references), check the official docs: Zapier integration guide: https://t0ggles.com/docs/board-settings/integrations/zapier

#Connect Your Stack And Centralize Your Work

t0ggles already gives you:

• Multi-project boards with Focus Mode, Calendar, and Gantt
• AI task creation and powerful text editing
• Public boards, custom domains, GitHub and Figma integrations
• One simple plan with unlimited boards, projects, tasks, notes, files, tags, and integrations, starting at $5 per user/month (billed annually) with a 14-day free trial.

Now, with the Zapier integration, you can turn almost any event in your tool stack into a structured task in t0ggles.