t0ggles vs Todoist: From Task Lists to Full Project Management

Choosing the right tool for managing work depends on your complexity needs. In this comparison, we examine t0ggles and Todoist, two platforms that occupy different spaces in the productivity landscape. Todoist excels as a personal task manager trusted by over 50 million users, while t0ggles delivers full-featured project management with AI capabilities, Gantt charts, and team collaboration tools. We'll compare these tools across ease of use, AI features, task dependencies, multi-project management, reporting, pricing, integrations, and public collaboration to help you decide which fits your workflow.

#Ease Of Use

Both platforms prioritize clean interfaces, but they serve different purposes. t0ggles delivers a modern, customizable UI with drag-and-drop boards, configurable task card layouts, and status colors that make project visualization intuitive. Interactive demo boards help new users understand the platform's capabilities immediately. Multiple views including Kanban, List, Calendar, and Gantt Chart let you work however suits your style.

Todoist is renowned for its simplicity and elegant design. The natural language input for creating tasks makes adding items incredibly fast - type "submit report tomorrow at 3pm p1" and Todoist creates a high-priority task with the correct due date. The interface stays clean and minimal, perfect for personal task lists. However, Todoist's simplicity means fewer organizational options when projects grow complex.

For individuals who want a fast, lightweight task list, Todoist excels. For teams needing project management depth, t0ggles provides the views and customization that Todoist lacks.

Ease Of Use Comparison:

Aspect	t0ggles	Todoist
User Interface	Modern, customizable layouts and colors	Clean, minimal, elegantly simple
Task Entry	Standard input with AI enhancement	Natural language input - fast and intuitive
View Options	Kanban, List, Calendar, Gantt Chart	List, Board, Calendar (Calendar on paid plans)
Learning Curve	Minimal - demo boards accelerate onboarding	Very low - immediately intuitive
Customization	Extensive - card layouts, colors, views	Limited - focused on simplicity

Verdict: Todoist wins for personal task management simplicity; t0ggles wins for teams needing project management depth.

#AI Features And Automations

AI capabilities separate modern productivity tools from basic lists. t0ggles includes AI-Driven Task Creation that transforms natural language into structured tasks with dates, tags, and assignees. The AI Text Editor Assistant helps refine, translate, and summarize content within tasks. Board Automations trigger actions based on status changes, due dates, or task creation - automatically assigning tasks, updating fields, or sending notifications without limits.

Todoist offers Todoist Assist, a suite of AI tools including Task Assist for generating subtask suggestions, Email Assist for converting forwarded emails into tasks, Filter Assist for creating filters in plain language, and Ramble for voice-to-task conversion. However, AI features require Pro or Business plans ($5-8/user/month). Todoist's automations are primarily available through third-party integrations like Zapier rather than built-in board automation rules.

t0ggles includes all AI and automation features in its single $5/user/month plan, while Todoist reserves AI for paid tiers and lacks native board automation triggers.

AI & Automation Comparison:

Feature	t0ggles	Todoist
AI Task Creation	Yes - natural language to structured tasks	Partial - Task Assist suggests subtasks only
AI Text Assistance	Yes - refine, translate, summarize text	No - not available
Voice Input	No - standard text input	Yes - Ramble converts speech to tasks
Email to Task	Via Zapier integration	Yes - Email Assist on Pro/Business
Board Automations	Yes - unlimited triggers and actions	No - requires third-party tools
AI Plan Availability	All features in $5/user plan	Pro ($5/user) or Business required

Verdict: t0ggles leads with comprehensive AI and native automations; Todoist offers niche AI features but lacks automation rules.

#Task Dependencies

Complex projects require understanding how tasks relate to each other. t0ggles provides full predecessor/successor dependency management, lag days for configuring buffer time between tasks, and automatic circular dependency detection to prevent impossible schedules. Dependencies display as visual lines in the Gantt chart view, making project flow clear and actionable.

Todoist does not support task dependencies. You cannot link tasks so that one must complete before another starts. There are no blocking relationships, no lag time configuration, and no dependency visualization. This is a significant gap for project management - teams must manually track task sequences and hope nothing falls through the cracks.

For anyone managing projects with sequential tasks, t0ggles is essential while Todoist cannot serve this need.

Task Dependencies Comparison:

Feature	t0ggles	Todoist
Predecessor/Successor	Yes - full dependency chains	No - not supported
Lag Days	Yes - configurable buffer time	No - not available
Cycle Detection	Yes - automatic prevention	N/A - no dependencies
Gantt Visualization	Yes - dependency lines on timeline	No - no Gantt chart available
Blocking Tasks	Yes - tasks can block others	No - must track manually

Verdict: t0ggles wins completely - Todoist has no task dependency support whatsoever.

#Multi-Project Management

Managing multiple initiatives requires clear organization. t0ggles excels with multiple projects on one board, color-coded for instant identification. Project Focus Mode lets you zoom into a single project with one click, then return to the full board view. Guest Users provide controlled access for external collaborators, and Project-Specific Access Control ensures team members see only relevant projects.

Todoist organizes work into projects and sub-projects with a clean hierarchical structure. However, the free plan limits you to 5 active projects, which quickly becomes restrictive. Pro and Business plans allow up to 300 projects, but viewing multiple projects together requires creating filters rather than a unified board view. Team collaboration features exist but feel secondary to the personal task management focus.

For teams managing multiple client projects or internal initiatives, t0ggles' unified board approach outperforms Todoist's fragmented project structure.

Multi-Project Management Comparison:

Feature	t0ggles	Todoist
Multiple Projects in One View	Yes - unified board with color coding	Partial - filters only, no combined board
Project Focus Mode	Yes - one-click zoom to single project	No - requires navigation between projects
Project Limits	Unlimited projects	5 on free, 300 on paid plans
Guest Users	Yes - external collaborators welcome	Yes - 5 collaborators per project on free
Project-Specific Access	Yes - granular permissions per project	Limited - project sharing controls only
Sub-Projects	Via project hierarchy	Yes - nested project structure

Verdict: t0ggles excels for teams with its unified multi-project board and unlimited projects.

#Reporting And Analytics

Data helps teams improve their processes. t0ggles includes built-in reports covering burndown charts, workload distribution across team members, and dependency health metrics showing blocked tasks. Export options include CSV and PDF for stakeholder sharing. No third-party analytics tools required - reports work for all users.

Todoist offers productivity insights on paid plans showing task completion trends and visual graphs of your output over time. These personal productivity metrics help individuals track their habits. However, Todoist lacks project-level reporting - there are no burndown charts, no workload distribution views, and no way to see how a project is progressing toward completion. Team managers cannot get aggregate views of their team's work.

For project oversight and team management, t0ggles provides essential reports that Todoist simply doesn't offer.

Reports & Analytics Comparison:

Feature	t0ggles	Todoist
Burndown Charts	Yes - track project progress	No - not available
Workload Distribution	Yes - see tasks per team member	No - individual stats only
Dependency Health	Yes - identify blocked tasks	N/A - no dependencies
Personal Productivity	Via task completion tracking	Yes - detailed personal metrics on paid plans
Export Options	CSV, PDF included	Backup export only
Team Analytics	Yes - aggregate team views	No - personal focus only

Verdict: t0ggles provides project management reporting; Todoist offers only personal productivity stats.

#Change History And Audit Trail

Accountability matters when teams collaborate. t0ggles offers full change history with field-level tracking on all task modifications. Every edit records who made changes and when, helping project managers understand task evolution and resolve questions about past decisions. The complete audit trail is available to all users.

Todoist provides an Activity Log showing task and project activity. However, granular activity logs are reserved for Business plans at $8/user/month. The free and Pro plans show limited activity information. There's no field-level tracking showing exactly what changed on a task - you see that someone edited a task but not which fields were modified.

For teams needing complete accountability, t0ggles includes full history without plan restrictions.

Change History Comparison:

Feature	t0ggles	Todoist
Field-Level Tracking	Yes - all changes recorded	No - shows edits but not specific changes
Who/When Details	Yes - full attribution	Yes - user and timestamp shown
Activity Log	Yes - comprehensive, all users	Yes - granular logs on Business only
Data Retention	Unlimited history preserved	Limited on lower plans
Plan Availability	Full history for all users	Basic logs free, detailed on Business

Verdict: t0ggles wins with complete change history included for every user.

#Pricing And Affordability

Cost structure affects which tools teams can adopt. t0ggles offers a single plan at $5 per user per month (billed annually) including all features - AI, unlimited automations, dependencies, Gantt charts, reports, integrations, and a 14-day free trial. No feature gating, no tier complexity.

Todoist uses a tiered pricing model. The free Beginner plan includes basic task management with 5 project and 5 collaborator limits. Pro costs $5/user/month (billed annually) unlocking AI features, calendar view, reminders, and more projects. Business at $8/user/month adds team features, granular activity logs, and admin controls. Some features require third-party integrations that may have their own costs.

At the same $5/user/month price point, t0ggles includes Gantt charts, task dependencies, board automations, and project reports that Todoist doesn't offer at any price.

Pricing Comparison:

Aspect	t0ggles	Todoist
Free Plan	No - 14-day trial available	Yes - 5 projects, 5 collaborators per project
Entry Paid Plan	$5/user/month - all features	$5/user/month (Pro) - personal productivity
Team Features Cost	$5/user/month - same price	$8/user/month (Business) for team features
Dependencies	Included	Not available at any price
Gantt Charts	Included	Not available at any price
Automations	Unlimited, included	Requires third-party tools

Verdict: t0ggles delivers complete project management at $5/user/month; Todoist offers task management without PM features.

#Integrations And Ecosystem

Connecting to existing tools streamlines work. t0ggles offers:

• Zapier Integration - Connect to 5,000+ apps for automated workflows
• Google Calendar - Two-way sync keeps tasks and calendar aligned
• GitHub - Two-way sync linking commits and PRs to tasks
• Figma - Preview designs directly in task cards
• Public API - Build custom integrations
• MCP Server - AI assistants like Claude can fully manage tasks, projects, notes, and dependencies

Todoist connects to 90+ native integrations including Slack, Google Calendar, Microsoft Teams, and development tools. Zapier extends reach to thousands more apps. Todoist's Google Calendar integration syncs tasks to your calendar as events. However, Todoist lacks developer-focused integrations like GitHub linking and has no MCP server for AI assistant control.

Todoist has more native integrations, but t0ggles' developer-focused connections and MCP Server provide deeper automation possibilities.

Integrations Comparison:

Aspect	t0ggles	Todoist
Native Integrations	GitHub, Figma, Google Calendar	90+ including Slack, Teams, Outlook
Zapier	Yes - 5,000+ app connections	Yes - extensive automation options
Public API	Yes - full API access	Yes - REST API available
MCP Server	Yes - comprehensive AI control	No - not available
Google Calendar	Two-way sync included	Two-way sync on paid plans
Developer Integrations	GitHub two-way sync, Figma embeds	Limited - basic webhooks only

Verdict: Todoist has more native integrations; t0ggles offers deeper developer and AI integration capabilities.

#Public Tasks And Feedback

Transparency with stakeholders requires public-facing features. t0ggles offers public boards anyone can view, public task submissions allowing external users to suggest tasks for approval, and public reactions (thumbs up, heart, star, fire) for community feedback. Custom domains let you host roadmaps at roadmap.yourcompany.com for professional branding.

Todoist supports sharing projects with collaborators, but lacks true public visibility. There's no way to make a project publicly viewable without inviting people individually. No external task submissions, no public reactions, no custom domain support. Todoist focuses on private productivity rather than public collaboration.

For open-source projects, public roadmaps, or client-facing task boards, t0ggles' public features are unmatched.

Public Collaboration Comparison:

Feature	t0ggles	Todoist
Public Boards	Yes - real-time public visibility	No - private sharing only
Task Submissions	Yes - external users can suggest tasks	No - must invite as collaborator
Public Reactions	Yes - multiple reaction types	No - not available
Custom Domains	Yes - roadmap.yourcompany.com	No - Todoist URLs only
Collaborator Sharing	Yes - plus guest access	Yes - standard project sharing

Verdict: t0ggles dominates with public collaboration features Todoist doesn't offer.

#Conclusion

t0ggles and Todoist serve fundamentally different needs. Todoist is a superb personal task manager - fast, elegant, and perfect for individuals tracking their daily todos. Its natural language input and clean interface make capturing tasks effortless. Over 50 million users trust it for personal productivity.

However, Todoist is not a project management tool. It lacks task dependencies, Gantt charts, burndown reports, board automations, and public collaboration features. Teams managing complex projects with sequential tasks, multiple collaborators, and stakeholder visibility will quickly outgrow Todoist's capabilities.

t0ggles at $5 per user per month delivers complete project management with:

• AI-powered task creation and text assistance included
• Unlimited board automations with status triggers
• Full task dependencies with lag days and cycle detection
• Gantt chart visualization for timeline planning
• Built-in reports with burndown, workload, and dependency health
• Complete change history without restrictions
• Zapier, Google Calendar, GitHub, and Figma integrations
• Comprehensive MCP Server for AI assistant control
• Guest users and project-specific access control
• Public boards with task submissions, reactions, and custom domains
• Multiple views: Kanban, List, Calendar, and Gantt
• 14-day free trial to explore everything

If you primarily need a personal task list and value beautiful simplicity, Todoist remains an excellent choice. If you need real project management - dependencies, timelines, team workloads, and client visibility - t0ggles delivers capabilities Todoist cannot match at the same price point. For startups, agencies, developers, and remote teams who've outgrown basic task lists, t0ggles is the natural next step.

If you're comparing other options, see how t0ggles stacks up against Notion, Hive, Fizzy, Trello, and Asana.