Restaurant Management & Staff Scheduling Tool

Restaurant management means juggling a hundred moving pieces daily - prep lists, vendor deliveries, equipment maintenance, staff assignments, health inspections, menu updates, and the constant stream of operational tasks that keep a restaurant running. Without proper restaurant management software that shows everything in one place, tasks fall through the cracks, prep gets missed, and the chaos of service becomes the chaos of management.

t0ggles is the project management tool that gives restaurant owners and managers everything they need to track operations, coordinate staff, and maintain standards. See all your operational areas on a single board - kitchen prep, front of house, maintenance, ordering. Assign tasks to staff, track completion, and maintain the checklists that keep quality consistent. All for $5/user/month with every feature included.

#The Challenge: Why Restaurants Need Better Tools

Restaurant operations are project management at speed. Generic business tools don't understand the kitchen reality:

Everything is time-sensitive. Prep needs to finish before service. Deliveries need checking when they arrive. Equipment issues need immediate attention. The restaurant doesn't wait for your task management to catch up.

Multiple operational areas run simultaneously. Kitchen is prepping while front of house sets up, bar stocks, maintenance handles the broken ice machine, and the owner reviews vendor invoices. Each area has its own workflow, but they all need coordination.

Staff turnover means constant training. Restaurant staff changes frequently. New hires need clear checklists to learn procedures. Without documented processes, training becomes tribal knowledge that walks out the door with employees.

Compliance never stops. Health inspections, food safety logs, equipment maintenance records, cleaning schedules - restaurants have constant compliance requirements. Paper logs get lost. Memory fails. You need documentation that actually gets maintained.

Vendors and inventory require tracking. Which vendor delivers Tuesday? When was the last produce quality issue? What's the reorder point for key ingredients? Managing these relationships and inventory without a system means scrambling during service.

#How t0ggles Helps Restaurant Operations

#Multi-Project Boards: All Operations In One View

The signature t0ggles feature for restaurants is multi-project boards. Instead of separate clipboards for each station or scattered checklists, you see all operational areas on a single board with color-coded projects.

Kitchen prep in red sits next to Front of House setup in blue, Bar operations in gold, Maintenance in gray, and Ordering in green. All tasks visible in one Kanban view. You see the full picture: what prep needs to finish before 4pm service, which equipment needs attention, what vendor deliveries are expected today.

Need to focus on one area? One click on Focus Mode filters the board to that operation alone. Review kitchen tasks during morning walkthrough, then zoom back out to see everything.

This eliminates the scattered checklists that let things slip. Your operations stay visible. Your staff stays coordinated. Your restaurant stays running.

#Task Templates: Consistent Daily Operations

Restaurants run on checklists. Opening procedures, prep lists, closing duties - the same tasks repeat daily. t0ggles' task templates capture these workflows.

Create templates for daily operations: "Morning Kitchen Open," "Evening Service Prep," "Bar Setup," "FOH Close Checklist," "Weekly Deep Clean." Each template includes every task in sequence.

Generate today's tasks from templates with one click. Staff sees exactly what needs doing. Managers see what's been completed. Quality stays consistent whether it's your best team or newest hires.

Templates also work for recurring events: "Private Party Setup," "Health Inspection Prep," "Menu Change Rollout." Standardized processes run the same way every time.

#Calendar View: Scheduling & Vendor Deliveries

Restaurant operations follow the calendar. Prep starts at 10am. Deliveries arrive at 11am. Service begins at 5pm. t0ggles' Calendar view shows everything in time context.

See your entire week: which days have full prep lists, when vendor deliveries are scheduled, what maintenance is planned for slow periods. Identify conflicts before they become problems - equipment maintenance shouldn't overlap with Saturday service prep.

Reminders keep critical tasks on track. Meat delivery arriving in 30 minutes - verify it's on the dock. Staff meeting at 3pm. Health inspection next week - start prep checklist. Never let important items slip.

Sync with Google Calendar to see operational tasks alongside private events, reservations, and personal schedule.

#Custom Properties: Track What Restaurants Need

Every task has context beyond basic status. t0ggles' custom properties let you add fields specific to restaurant operations:

• Station: Kitchen, Bar, FOH, Maintenance, Management
• Shift: AM, PM, Overnight
• Priority: Critical (affects service), High, Normal, When Possible
• Recurring: Daily, Weekly, Monthly, As Needed
• Vendor: Sysco, Local Produce, Beverage Distributor, Equipment
• Compliance Type: Health, Safety, Training, Maintenance Log

Filter and sort by these properties to answer questions instantly. What's the kitchen's critical list for tonight? Which maintenance items are overdue? What vendor-related tasks need follow-up?

Create saved filter presets for operational views: "PM Prep List," "FOH Today," "Overdue Maintenance," "Vendor Follow-ups."

#AI Task Creation: Capture Issues Immediately

During service, issues happen fast. "Ice machine making weird noise. Table 4 complained about temperature. New server needs additional training on wine. Running low on halibut - need to 86 by 8pm."

Type into t0ggles' AI task creation and keep moving:

"Ice machine making grinding noise, get tech to look at tomorrow AM. Table 4 complained about room temp, check HVAC zone settings. Train Maria on wine pairings Thursday before shift. 86 halibut after 8pm service, low inventory"

The AI creates structured tasks with appropriate priority, assignments, and timing. Capture issues during service, between shifts, or during walkthroughs. Nothing gets forgotten in the chaos.

#Notes: Recipes, Procedures & Vendor Info

Restaurants run on documented knowledge. Recipes, vendor contacts, equipment manuals, training materials, inspection checklists - this information needs to be accessible and organized.

t0ggles' Notes feature gives you a central knowledge base. Create notes for:

• Standard recipes with portioning and plating photos
• Vendor contact information and delivery schedules
• Equipment maintenance procedures and service contacts
• Training checklists for each station
• Health inspection requirements and documentation

The rich text editor supports images (plating guides), tables (recipe scaling), and formatting that makes documents usable during service.

Organize notes in folders: Recipes, Vendors, Training, Equipment, Compliance. Staff can find information without interrupting managers.

#Board Automations: Reduce Management Overhead

The repetitive parts of restaurant management - status updates, assignment rotations, follow-up triggers - eat into time you could spend on food and guests. Board automations handle these automatically:

• Auto-assign opening tasks based on scheduled shift
• Notify manager when any task is overdue by 2 hours
• Move completed prep items to archive at end of day
• Flag tasks as "Critical" when due within 1 hour
• Create follow-up task when equipment maintenance is logged

Set up your automations once and let t0ggles handle coordination while you run service.

#Subtasks: Break Down Complex Operations

Some tasks are actually projects. "Prep for private event" includes setup, special menu items, staffing adjustments, and breakdown. t0ggles' subtasks break down complex operations:

A private party task contains subtasks: confirm final headcount, adjust ordering, prep special menu items, set up private room, brief staff, execute service, break down and reset. Each subtask can be assigned and tracked separately while staying organized under the parent task.

Use subtasks for menu changes, new hire training, deep cleaning projects, or any multi-step operation that needs coordination.

#Restaurant Workflows In t0ggles

#Daily Operations Management

Morning managers start in List view reviewing today's board. What carried over from yesterday? What's on today's prep list? What vendor deliveries are expected?

Generate tasks from daily templates: kitchen open, prep list, FOH setup. Assign to arriving staff. The Kanban board shows everyone's responsibilities and progress through the day.

During service, issues get captured via AI task creation. After service, closing checklists ensure nothing is missed. Tomorrow's carryover is visible for the morning team.

#Weekly Planning & Ordering

Weekly planning uses Calendar view to see the week ahead. Which days have heavy covers? What events are booked? What deep cleaning needs scheduling during slow periods?

Create ordering tasks based on next week's needs. Track vendor communications and deliveries. Use custom properties to filter by vendor and see all pending orders.

Review completed tasks to identify patterns. Which equipment issues recur? What prep consistently takes longer than expected? What needs additional staff attention?

#Staff Training & Documentation

New hires receive access to t0ggles and their training checklist project. Each station has documented procedures in Notes. Training tasks have subtasks for each skill to verify.

As training completes, tasks get marked done. Managers see progress across all trainees. Consistent documentation means consistent training whether it's your 1st hire or 50th.

Keep procedures updated as processes change. The knowledge base grows with your operation.

#What Restaurants Need vs What t0ggles Delivers

What Restaurants Need	How t0ggles Delivers
See all operations in one view	Multi-project boards with color-coded areas
Consistent daily checklists	Task templates for recurring procedures
Track time-sensitive tasks	Calendar view with reminders
Assign tasks to staff	Task assignment with notifications
Document recipes and procedures	Notes with rich text, images, and folders
Track vendor deliveries	Custom properties for vendors and scheduling
Capture issues during service	AI task creation from natural language
Reduce management overhead	Board automations for routine coordination

#Why Choose t0ggles Over Alternatives

Restaurant operators have tried various tools. Here's how t0ggles compares:

vs paper checklists: Paper gets lost, can't notify, doesn't track completion, and requires rewriting daily. No history, no accountability, no way to identify patterns.

vs spreadsheets: Spreadsheets can't notify staff, don't work well on phones during service, and require manual updates. No templates, no automation, no real-time coordination.

vs restaurant-specific software: Dedicated restaurant management systems often cost $100-500/month and try to do everything - POS, scheduling, inventory, task management - when you might just need solid operations tracking. Expensive and complex for smaller operations.

vs Trello: Trello's simplicity becomes a limitation. No calendar view, no custom properties for stations and shifts, no automations. Managing kitchen and FOH requires separate boards with no unified view.

vs Asana: Asana works but costs $10.99/user on Starter. Built for office teams, not restaurant operators. Staff won't adopt tools that feel like corporate software.

vs ClickUp: ClickUp has features but overwhelming complexity. Restaurant managers need to manage restaurants, not configure software.

t0ggles gives restaurants the operations tracking they need without enterprise complexity or enterprise pricing. One board, all operations, total control.

#Simple, Restaurant-Friendly Pricing

Restaurant margins are tight. Your tools shouldn't eat into profit.

$5 per user per month (billed annually) includes:

• Unlimited boards, tasks, notes, and files
• Task templates for daily operations
• Calendar view with reminders
• Custom properties for any tracking needs
• AI task creation for fast capture
• Board automations
• Notes for recipes and procedures
• All integrations (Google Calendar, Zapier)
• Real-time sync for staff coordination
• Mobile-friendly for floor use

For a small restaurant with 5 management users, that's $300/year for complete operations tracking. No feature tiers. No hidden costs. No per-location charges.

14-day free trial - set up your operations and see the difference immediately.

#Get Started Today

Running a restaurant is demanding enough without fighting your tools. t0ggles gives you the clarity to see every operational area, every task, and every deadline - plus the templates and automation that keep quality consistent across every service.

Stop managing with scattered checklists. Start running operations with confidence.

Start your free trial and transform how you manage your restaurant.