Podcast Planning & Episode Tracker

Podcasters manage a relentless content machine - episode ideas, guest outreach, scheduling, recording, editing, show notes, promotion, and publishing. Whether you're producing weekly episodes or managing multiple shows, every missed deadline means gaps in your feed and lost listeners. Scattered notes and inbox chaos make it impossible to maintain consistent publishing.

t0ggles gives podcasters everything they need to manage their production pipeline without expensive podcast management software. Plan your content calendar on a single board, track every episode from concept to publish, coordinate guests through the entire booking cycle, and automate your production workflow. All for $5/user/month with every feature included.

#The Challenge: Why Podcasters Need Better Planning Tools

Podcasting looks simple from the outside - just hit record and talk. The reality is complex content production with moving pieces at every stage:

Consistency is everything. Listeners expect episodes on schedule. One missed week and your audience starts looking elsewhere. But between recording, editing, and promotion, keeping up with a weekly or twice-weekly schedule requires serious production management.

Guest coordination is a nightmare. For interview shows, you're constantly juggling: initial outreach, follow-ups, scheduling across time zones, prep materials, recording links, post-episode promotion. One dropped ball and you lose a dream guest or scramble to fill a gap.

The content pipeline backs up. You have 30 episode ideas, 5 confirmed guests, 3 recorded episodes needing editing, and 2 edited episodes waiting for show notes. Without clear visibility into what's where, you either fall behind or waste time on the wrong priorities.

Ideas disappear. A great topic comes up in conversation. You think "that would make a great episode" and never write it down. Months later, you're staring at a blank content calendar wondering what to cover next.

Promotion gets forgotten. You put hours into an episode, publish it, tweet once, and move on. Without a promotion workflow, episodes never reach their potential audience.

#How t0ggles Helps Podcasters Succeed

#Multi-Project Boards: Your Complete Content Calendar

The signature t0ggles feature for podcasters is multi-project boards. Instead of tracking episodes in scattered notes or spreadsheets, you see your entire content operation on a single board.

Create projects for different content streams: main show episodes in blue, bonus content in green, guest interviews in purple, solo episodes in gold. See everything in one Kanban view - what's in ideation, what's being recorded this week, what's in editing, what's ready to publish.

Managing multiple podcasts? Each show gets its own project with distinctive colors. View your complete publishing calendar across all shows, or use Focus Mode to zoom into one show when you're deep in production.

This replaces the chaos of managing production across notebooks, email, and scattered documents. Your pipeline stays visible. Your guests stay coordinated. Your publishing schedule stays consistent.

#Kanban Workflow: Track Every Episode Stage

Podcast production has natural stages: Idea, Researching, Guest Confirmed, Scheduled, Recorded, Editing, Show Notes, Scheduled to Publish, Published, Promoted. t0ggles' Kanban view makes this pipeline visible.

Create columns matching your workflow. Drag episode cards from stage to stage as you complete work. At a glance, see how many episodes are in editing, which guests are confirmed but not scheduled, and whether you have enough content in the pipeline.

Use WIP limits to prevent production bottlenecks. If you can only edit 2 episodes per week, set a limit on your Editing column. When it's full, you focus on clearing the queue before recording more.

This visualization transforms how you manage content. No more wondering what to work on next - your board shows exactly where every episode stands.

#Calendar View: Master Your Publishing Schedule

Podcasters live by their publishing calendar. Recording dates, guest availability, editing deadlines, publish dates - miss one and your schedule falls apart.

t0ggles' Calendar view shows all your deadlines across all episodes in one place. See this week's recordings alongside editing deadlines and publish dates. Plan content themes around seasonal events or trending topics.

Reminders notify you before critical dates. Set reminders for "send guest prep email 3 days before recording," "complete editing 2 days before publish," or "post promotion 24 hours after publish."

Sync with Google Calendar to see t0ggles tasks alongside recording sessions, guest calls, and personal commitments. Two-way sync keeps everything coordinated whether you're at your desk or recording on location.

#Guest Management: From Outreach To Promotion

For interview podcasts, guest coordination is a project within a project. t0ggles makes it manageable.

Create a task for each potential guest. Use custom properties to track: Outreach Status (Researching, Contacted, Responded, Confirmed, Declined), Expertise Area, Preferred Recording Dates, Time Zone, Social Following. Filter to see who needs follow-up, who's confirmed but not scheduled, who's ready to record.

Each guest task contains subtasks for the complete cycle:

• Research guest background
• Send initial outreach
• Follow-up if no response
• Confirm recording date
• Send prep questions
• Send recording link
• Record episode
• Send thank-you and share request
• Tag in promotion posts

When you convert a guest from potential to confirmed, task dependencies ensure each step happens in order. Nothing gets skipped between first contact and final promotion.

#AI Task Creation: Capture Ideas Instantly

Episode ideas strike at random moments. A news headline, a listener question, a conversation topic - you need to capture it before it disappears.

Type naturally into t0ggles' AI task creation:

"Episode idea: interview a sleep scientist about optimal morning routines, tie into productivity theme, good for January new year's resolutions timing, potential guests: Dr. Matthew Walker or Dr. Andrew Huberman"

The AI creates a structured task with tags for episode type, season, and theme. Capture ideas on your phone between meetings, in your car, or during other shows that spark thoughts.

The AI text assistant also helps draft guest outreach emails, create episode outlines, or summarize research into talking points.

#Custom Properties: Track Your Podcast Metrics

Every podcast has unique tracking needs. t0ggles' custom properties let you add fields specific to your show:

• Episode Type: Interview, Solo, Panel, Bonus, Best Of
• Season/Series: Organize by season or content series
• Recording Date: When it was recorded
• Publish Date: When it goes live
• Duration: Final episode length
• Downloads: First-week performance
• Sponsor: Which sponsors are in this episode

Filter and sort by these properties to answer questions instantly. Which interview episodes performed best? How many solo episodes have you published this season? What's the average first-week download for sponsored vs non-sponsored content?

#Task Templates: Standardize Production

Every episode follows similar production steps. Creating them from scratch each time wastes energy and risks forgetting something.

Create task templates for each episode type. Your "Interview Episode" template includes: guest research, outreach, scheduling, prep email, recording, editing, show notes, audiogram creation, publish, email newsletter, social promotion. Your "Solo Episode" template skips guest coordination but adds research and scripting steps.

When you start a new episode, generate tasks from the template. Each step has relative deadlines (editing complete 3 days before publish, social posts ready on publish day). Your production stays consistent even when you're moving fast.

#Board Automations: Keep Production Moving

The repetitive parts of podcast production - moving episodes through stages, triggering notifications, updating statuses - can be automated. Board automations handle these:

• When episode moves to "Recorded," auto-assign to your editor and notify them
• When episode moves to "Published," auto-create promotion tasks for each platform
• Send reminder when episode has been in "Editing" for more than 5 days
• Auto-tag episodes based on guest type or content theme

Set up your automations once and let t0ggles handle the coordination while you focus on creating great content.

#Notes: Show Notes And Episode Planning

Every episode needs planning documents: outlines, talking points, research links, guest backgrounds. t0ggles' Notes feature keeps these organized alongside your episode tasks.

Create a note for each episode's show prep. Include your outline, key questions for guests, links to reference, and timestamps for editing. Link the note to the episode task so everything stays connected.

When it's time to write show notes for publishing, your episode notes contain everything you need. Export to your podcast host or website directly from the clean Markdown format.

#Podcaster Workflows In t0ggles

#Weekly Production Rhythm

Create a board for your podcast production. Each episode is a task that moves through your workflow: Idea, Planning, Guest Confirmed, Scheduled, Recorded, Editing, Show Notes, Ready, Published, Promoted.

Monday planning: Review your Kanban board. What's publishing this week? What needs to be recorded? What guests need follow-up? Prioritize your week's work based on what you see.

Recording days: Before each session, open the episode task to review your prep notes, guest background, and talking points. After recording, move to Editing and add notes about the conversation.

Publishing day: Your automation creates promotion tasks when you move to Published. Work through each platform systematically - newsletter, Twitter, LinkedIn, Instagram audiogram.

#Content Planning Sprints

Plan content in quarterly batches. Create tasks for each episode concept with due dates spread across the quarter. Use Gantt view to visualize your publishing timeline.

See where you have gaps. Identify themes you want to cover. Plan seasonal content around holidays, industry events, or launches.

When guest availability changes or topics become more or less relevant, drag episodes to new dates. Your pipeline adapts without breaking your schedule.

#Managing Multiple Shows

If you produce multiple podcasts, each show is a project on your board. Your daily show in red, your weekly deep-dive in blue, your interview series in green.

View everything together to see total production load, or Focus Mode into one show at a time. Cross-promote episodes by seeing what's publishing across shows each week.

Share the board with co-hosts or producers. Each person sees the same pipeline and can update their tasks. Real-time sync means everyone knows current status.

#What Podcasters Need vs What t0ggles Delivers

What Podcasters Need	How t0ggles Delivers
See all episodes in one view	Multi-project boards with color-coded shows
Track episodes through production	Kanban view with customizable status columns
Manage publishing calendar	Calendar view with reminders and Google sync
Coordinate guests systematically	Tasks with custom properties and subtask workflows
Capture ideas quickly	AI task creation from natural language
Track episode performance	Custom properties for metrics and categorization
Standardize production workflow	Task templates for repeatable processes
Automate routine tasks	Board automations for production triggers

#Why Choose t0ggles Over Alternatives

Podcasters have tried various tools. Here's how t0ggles compares:

vs Notion: Notion is flexible but requires building everything from scratch. Templates help, but you spend hours configuring instead of producing. t0ggles gives you the structure you need out of the box.

vs spreadsheets: Spreadsheets can track data but can't show workflows, send reminders, or coordinate team members. No mobile app for capturing ideas on the go.

vs Trello: Trello's simplicity works for basic tracking, but no calendar view, no dependencies, no custom properties for episode metrics. Managing multiple shows requires separate boards with no unified view.

vs Asana: Asana works but costs $10.99/user on Starter, $24.99/user for features like timeline. The interface is built for corporate teams, not creators.

vs dedicated podcast tools: Specialized tools like Transistor or Captivate handle hosting and distribution, not production workflow. You need both - a host for publishing and a tool for managing your production pipeline.

t0ggles gives podcasters the production management they need without enterprise pricing or complex setup. One board, all episodes, complete visibility.

#Simple, Creator-Friendly Pricing

Podcasting often starts as a passion project. Your tools shouldn't break the bank before you're monetized.

$5 per user per month (billed annually) includes:

• Unlimited boards, episodes, tasks, notes, and files
• Unlimited guest users (for guests or co-hosts with limited access)
• Calendar view with Google Calendar sync
• AI task creation and text assistant
• Board automations
• Custom properties for any tracking needs
• Task templates for repeatable workflows
• Full change history and reporting
• All integrations (Zapier, Google Calendar)
• Real-time collaboration

For a solo podcaster, that's $60/year total. For a podcast with a producer and editor, that's $180/year for complete production management. No feature tiers. No per-episode charges. No hidden costs.

14-day free trial - set up your current episodes and see the difference immediately.

#Get Started Today

Podcasting is demanding enough without losing track of episodes, guests, and deadlines. t0ggles gives you the clarity to see your complete production pipeline - plus the automation to keep content moving and the flexibility to adapt when plans change.

Stop scrambling before every publish. Start producing with confidence.

Start your free trial and transform your podcast workflow.