Online Course Builder & Curriculum Planner
Building an online course involves far more than recording videos. You're writing curriculum outlines, scripting lessons, recording footage, editing modules, designing worksheets, setting up your platform, planning a launch, and managing student feedback - all while marketing the course before it's even finished. Most course creators end up juggling spreadsheets, Notion docs, and sticky notes to track it all.
t0ggles is the project management tool that gives course creators everything they need to plan curriculum, track lesson production, and coordinate launches across multiple courses. With multi-project boards, you can manage your entire course catalog in one view. Start on the free plan, and when you outgrow it every feature is $5/user/month.
#The Challenge: Why Course Creators Need Better Tools
Course production has dozens of moving parts. Each module needs an outline, script, recording, editing, supplementary materials, and platform upload. Multiply that by 8-12 modules and you're tracking hundreds of individual deliverables. A simple to-do list breaks down fast.
Launch timelines are unforgiving. You've promoted a launch date, affiliates are lined up, and email sequences are scheduled. If Module 7 editing falls behind, it cascades into everything else. Without clear dependency tracking, you don't know you're behind until it's too late.
Multiple courses compound the complexity. Successful course creators don't stop at one course. You're maintaining a flagship course, building a new one, and updating an older course - all simultaneously. Each course has its own production pipeline, and context-switching between them is mentally exhausting.
Student feedback creates ongoing work. After launch, students report confusing lessons, request additional content, and surface technical issues. This post-launch improvement work needs tracking just as much as the initial build.
#How t0ggles Helps Course Creators
#Multi-Project Boards: Your Entire Course Catalog
Each course gets its own project on a shared board. Your flagship course, your mini-course, your upcoming workshop - all visible on one board with color-coded projects. Focus Mode lets you zoom into a single course when you need to concentrate on production.
This is where t0ggles stands out from other tools. Instead of maintaining separate boards or workspaces for each course, you see everything on one screen. A quick glance tells you which courses are in production, which are launching soon, and which need maintenance.
#Task Dependencies: Track Your Production Pipeline
Lessons follow a strict production order. You can't edit what hasn't been recorded, and you can't record what hasn't been scripted. Task dependencies model this pipeline explicitly:
- Write lesson outline (no dependencies)
- Write full script (depends on outline)
- Record video (depends on script)
- Edit video (depends on recording)
- Create worksheet (depends on outline)
- Upload to platform (depends on edited video + worksheet)
The Gantt view shows your entire module production timeline. When scripting for Module 4 runs late, you immediately see which downstream editing and upload tasks are affected. No surprises on launch week.
#Calendar View: Plan Your Content Schedule
The Calendar view transforms your board into a production calendar. See recording days, editing deadlines, and launch dates laid out by week. Sync with Google Calendar so your course production schedule appears alongside your other commitments.
For live cohort courses, the calendar becomes your class schedule - mapping out live session dates, assignment due dates, and feedback windows.
#Custom Properties: Track Lesson Metadata
Custom properties let you attach course-specific data to every task:
- Module Number (number): Which module this lesson belongs to
- Lesson Type (select): Video, Worksheet, Quiz, Live Session, Bonus
- Duration (number): Target lesson length in minutes
- Platform (select): Teachable, Kajabi, Thinkific, Skool, Custom
- Production Status (select): Outlined, Scripted, Recorded, Edited, Uploaded
Filter by production status to see exactly how many lessons are at each stage. Sort by module number to work through your curriculum sequentially.
#Notes: Course Planning and Scripts
Notes give you a dedicated space for long-form course planning. Write your course outline, draft lesson scripts, and collect student testimonials - all attached to your course board. Use the AI text assistant to refine your scripts, adjust reading level, or summarize student feedback themes.
Keep your brand guide, launch checklist, and affiliate swipe copy in Notes for easy reference during launch week.
#Tags: Categorize Your Content
Tags add another layer of organization. Tag lessons by topic, skill level, or content format. Tag launch tasks by channel - email, social, affiliates. Use filter presets to save views like "All video lessons not yet recorded" or "Launch tasks for this week."
#Board Forms: Student Feedback And Content Requests
After launch, feedback arrives from everywhere - support email, DMs, the comment box on your course platform. None of it lands where your production work lives.
A board form gives students one place to report a broken lesson link, flag a confusing explanation, or request a topic for the next module. Link it from your course footer or the last lesson of each module. Map the "Which module?" choice to your projects and "Request type" to tags, and each submission arrives as a routed task instead of a message you have to triage by hand. A file upload field lets students attach the screenshot of the error they hit.
Not every request should become work, so put the approval queue in front of the board - approve the ones worth building, decline the rest. When you ship the fix, reply from the submission view and the student gets an email telling them their suggestion made it into v2.1.
#Course Creator Workflows In t0ggles
#Building a New Course From Scratch
You're creating a 10-module course on data analytics. The board has one project for the course and statuses reflecting your pipeline: Planned, Scripting, Recording, Editing, QA, Published.
Each module is a parent task with subtasks for individual lessons. The outline phase uses Notes for curriculum planning. As you move through production, dependencies ensure you don't skip steps. Custom properties track lesson duration so you can ensure your total course length hits your target.
Two weeks before launch, you create a Launch project on the same board. Marketing tasks - email sequences, social posts, affiliate notifications, webinar prep - get their own pipeline. The Calendar view shows both production deadlines and marketing milestones on one timeline.
#Managing Multiple Active Courses
You're running a flagship course (40 lessons), a mini-course (8 lessons), and planning a live workshop. Each is a project on your course board. Focus Mode lets you work on one course at a time without distractions, while the full board shows overall progress.
The flagship course has tasks tagged "Student Feedback" for requested improvements. The mini-course is in active production. The workshop has date-bound tasks synced with Google Calendar. One board, three courses, zero confusion about what needs your attention.
#Post-Launch Course Maintenance
Students submit feedback through a board form linked from the course, and each approved submission becomes an improvement task - reshoot confusing lessons, add missing resources, fix broken links. Subtasks break larger updates into steps. Milestones mark version updates: "Course v2.1 - March Updates."
A public board with task submissions lets students suggest improvements directly. You review submissions, approve the ones that make sense, and track them through your improvement pipeline.
#What Course Creators Need vs What t0ggles Delivers
| What You Need | How t0ggles Delivers |
|---|---|
| Track lesson production stages | Custom statuses for each production phase with kanban view |
| Manage multiple courses at once | Multi-project boards with Focus Mode for single-course view |
| See production timelines | Gantt view with task dependencies and lag days |
| Track lesson metadata | Custom properties for module, type, duration, platform |
| Plan launch schedules | Calendar view with Google Calendar sync |
| Draft scripts and outlines | Notes with rich text editor and AI writing assistant |
| Collect student feedback | Board forms with approval queue and email replies |
| Coordinate with team (editor, VA) | Guest users with project-specific access |
#Why Choose t0ggles for Course Creation
vs Notion: Notion is flexible but doesn't have real dependency tracking or Gantt charts. When your course production pipeline has strict ordering, t0ggles gives you the project management features Notion lacks.
vs Trello: Trello's one-board-per-project approach means separate boards for each course. t0ggles puts all your courses on one board with multi-project support - less context-switching, better overview.
vs Asana: Asana can do it, but at $10.99/user/month for features like dependencies and custom properties. t0ggles gives you everything at $5/user/month with no feature tiers.
vs spreadsheets: Spreadsheets can't model dependencies, send notifications when tasks are due, or give you a Gantt chart of your production timeline. They also can't handle real-time collaboration with your editor or VA.
#Simple, Affordable Pricing
Start on the free plan - no card, no trial clock. It is enough to map your first course from outline to upload and see whether t0ggles fits your production process, and you can stay on it as long as you like. See what's included.
When you outgrow it, one plan unlocks everything.
$5 per user per month (billed annually) includes:
- Unlimited boards, projects, tasks, notes, and files
- Task dependencies with Gantt view
- Custom properties for lesson metadata
- Calendar view with Google Calendar sync
- Notes with AI writing assistant
- Public boards with task submissions
- Board forms for student feedback and content requests
- Reports with CSV/PDF export
One paid plan. No per-seat surprises.
Free forever plan - no card required. Want the paid features first? Every first subscription starts with a 14-day free trial.
#Get Started Today
Building a course is one of the most complex creative projects you can take on. t0ggles gives you the structure to track every lesson from outline to upload, manage multiple courses without losing your mind, and launch on time.
Start for free and bring order to your course creation workflow.
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