Music Production Workflow & Release Planner

Music producers juggle dozens of projects in varying states of completion - beats waiting for vocals, tracks in mixing, masters pending approval, releases needing promotion. Whether you're producing your own music or working with multiple artists, keeping track of everything without a system means missed release dates, forgotten collaborations, and unfinished projects that never see the light of day. Scattered notes and DAW folders full of unnamed sessions create chaos that kills momentum and creativity.

t0ggles gives music producers everything they need to manage their production workflow. See all your projects on a single board, track songs from initial idea through final release, coordinate collaborations with artists and engineers, and plan releases with proper marketing timelines. All for $5/user/month with every feature included.

#The Challenge: Why Producers Need Better Workflow Tools

Music production looks creative from the outside, but running it professionally requires serious project management. The tools built for generic business teams don't understand the producer reality:

Too many projects in progress. Producers work on 20, 30, 50+ projects at any time. That beat you started three months ago, the remix due next week, the album project that keeps getting delayed - without visibility into what's where, you lose track and lose momentum.

Collaboration is complex. Features, co-productions, engineering, mixing, mastering - you work with multiple people on each track. Who's supposed to deliver what? Who's holding up the project? Without clear tracking, collaborations stall.

Release dates require planning. A proper release needs more than just finished audio. Artwork, distribution setup, pre-saves, social content, playlist pitching - all need to happen in sequence before the drop date. Miss a step and your release underperforms.

Sample and asset tracking matters. Cleared samples, stems, project files, contracts - each project has associated files and legal requirements. Finding that vocal stem six months later shouldn't require archaeology.

Ideas disappear. Inspiration strikes during a session and you think "this could work for that other project" - then forget by the time you open that project. Creative connections need capturing.

#How t0ggles Helps Music Producers Succeed

#Multi-Project Boards: All Projects In One View

The signature t0ggles feature for producers is multi-project boards. Instead of tracking projects across scattered notes and memory, you see everything on a single board.

Your solo EP in blue sits next to artist collaborations in green and client work in purple. Every track - from initial beat sketch to released single - visible in one Kanban view. You see what's in production, what's waiting for vocals, what's in mixing, and what's ready for release.

Need to focus on one project? One click on Focus Mode filters to that project alone. Deep work on a single track without distraction from other commitments. Then zoom back out to see your complete workload.

This replaces the chaos of random DAW folders and forgotten projects. Your tracks stay visible. Your deadlines stay managed. Your creativity stays flowing.

#Kanban Workflow: Track Every Stage

Music production has natural stages: Idea, Composition, Arrangement, Recording, Mixing, Mastering, Release Prep, Released. t0ggles' Kanban view makes your progress visible.

Create columns matching your workflow. Drag tracks from stage to stage as you complete work. At a glance, see how many tracks are stuck in mixing, which are waiting for features, and which are ready for release.

Use WIP limits to stay focused. If you finish more tracks when you concentrate on fewer projects, set limits to enforce that discipline. The board keeps you honest about your capacity.

This visualization transforms how you manage production. No more "I forgot about that track" - you see exactly where everything stands.

#Calendar View: Release Planning

Releases need timing. Drop dates coordinated with marketing, pitch deadlines for playlist curators, social content schedules. Miss one and your release loses momentum.

t0ggles' Calendar view shows all your deadlines across all projects in one place. See this week's studio sessions alongside next week's master deadlines and next month's release dates.

Reminders notify you before critical dates. Set reminders for "submit to distributors 4 weeks before release," "send to playlist curators 2 weeks before," or "final master approval 1 week before."

Sync with Google Calendar to see t0ggles tasks alongside studio bookings and personal commitments. Two-way sync keeps everything coordinated.

#Guest Users: Artist And Collaborator Access

Collaborators need to see project status without accessing your full catalog. Artists want to know where their track stands without texting you constantly. t0ggles makes collaboration smoother.

Invite artists and collaborators with project-specific access control. They see only the tracks they're involved in - tasks, deadlines, files. They can add comments, upload references, and stay informed without seeing your other work.

This reduces the endless "where's my track at?" messages. Collaborators see the project is "In Mixing" and know it's progressing. They upload their stems directly to the task rather than scattered email attachments.

Unlimited guest users are included - collaborators don't add to your costs.

#Task Templates: Standardize Your Release Process

Every release follows similar steps: final master approval, artwork design, distribution setup, pre-save links, social content creation, playlist pitching, release day posts, follow-up promotion. Creating this checklist from scratch each time wastes energy.

Create task templates for your release workflow. Your "Single Release" template includes every step with relative deadlines: artwork 3 weeks before, distribution 2 weeks before, pre-save links 10 days before, social content scheduled 1 week before.

Generate tasks from templates when you lock a release date. Every step is scheduled automatically. Focus your energy on the music, not on remembering marketing requirements.

#Custom Properties: Track What Producers Need

Every production workflow has unique tracking needs. t0ggles' custom properties let you add fields specific to your work:

• Project Type: Single, EP Track, Album Track, Remix, Client Work
• BPM/Key: For quick reference and potential placements
• Featured Artists: Who's involved
• Sample Status: Cleared, Pending, Original Only
• Mix Status: Draft, Rough, Final
• Release Date: Target drop date
• Distributor: DistroKid, TuneCore, Label, etc.

Filter and sort by these properties to answer questions instantly. What tracks need sample clearance? Which releases are coming in the next 30 days? What's my output this quarter?

#Gantt View: Plan Complex Releases

Album campaigns have sequential dependencies. Singles must roll out before album drops. Music videos need to be shot after songs are finished. Marketing needs final audio before creating content.

t0ggles' Gantt view helps you plan complex release campaigns. Map out every phase across weeks or months.

Task dependencies make sequences explicit. Can't shoot the video until the track is mixed. Can't submit for playlisting until the master is approved. Can't run ads until the release is live. Visualize these relationships and plan your campaign timeline.

For album releases, see how all the pieces need to come together. Which tracks are behind? What's the critical path to your release date?

#AI Task Creation: Capture Ideas Quickly

Creative ideas come during sessions. "This beat would be perfect for Artist X." "Need to add that sample I heard yesterday." "Remember to send this to the mixing engineer."

Type naturally into t0ggles' AI task creation:

"Track 7 needs 808 adjustment on the hook, get vocalist stems by Friday, this would work as a single - start release planning, research sync licensing for instrumental version"

The AI creates structured tasks with tags and project assignment. Capture ideas on your phone without breaking creative flow.

The AI text assistant also helps draft artist briefs, create release notes, or outline marketing plans.

#Notes: Session Notes And Asset Tracking

Every project needs associated documentation: session notes, reference tracks, sample sources, contract details, marketing plans. t0ggles' Notes feature keeps everything organized.

Create notes for each project's technical details: BPM, key, reference tracks, production notes, mix revision history. Link notes to project tasks so everything is connected.

Track assets and clearances. Which samples were used? What's the split agreement? Where are the stem files? When questions come up months later, you have documentation.

#Board Automations: Keep Production Moving

The administrative side of production - updating statuses, notifying collaborators, triggering next steps - shouldn't slow your creative work. Board automations handle these:

• Auto-notify the mixing engineer when a track moves to "Ready for Mix"
• Send reminder when a track has been in "Waiting for Vocals" for more than 14 days
• Move mastered tracks to "Release Prep" automatically
• Update priority when release date is within 30 days

Set up your automations once and let t0ggles handle the logistics while you focus on making music.

#Producer Workflows In t0ggles

#Managing Your Catalog

Create a board for all your music production. Each major project (album, EP, client) is a color-coded project. Individual tracks are tasks that move through your workflow.

Weekly reviews scan the Kanban board. What's stuck? What needs attention? What can ship this month? You see everything at once instead of opening 20 DAW sessions.

Quick Search finds any track instantly. Search by artist name, track title, or keyword to locate projects across your entire catalog.

Mark finished tracks as complete but keep them visible in your release pipeline until they're fully promoted. Archived tracks are searchable but out of your daily view.

#Release Campaign Planning

When you lock a release date, create a dedicated release campaign. Generate tasks from your release template: master approval, artwork, distribution, marketing content, playlist pitching, release day, follow-up.

Gantt view shows the campaign timeline. Work backward from release day to ensure every step has adequate time. If artwork is late, see how it affects everything downstream.

Use Calendar view to coordinate multiple releases. Avoid stacking releases too close together. Plan a sustainable rollout schedule.

Track marketing assets in Notes. Social copy, artwork versions, streaming links, playlist submissions - everything in one place when you need it.

#Collaboration Management

For tracks with featured artists, create clear task assignments. "Vocalist delivery due Friday" is assigned to them. "Mix revision 2" is assigned to your engineer. Everyone sees their responsibilities.

Collaborators with guest access see project progress. They stop asking "is it done yet?" because they can see it's in mixing. They upload reference tracks directly to the task.

Comments track the full collaboration history. "Made the hook more open per your notes." "Added 4 bars to the bridge." When disputes arise about creative direction, you have documentation.

#Client Production Workflow

If you produce for other artists, each client is a project with clear deliverables. Tasks track each song's progress. Custom properties track client, payment status, and delivery dates.

Invite clients as guest users. They see their project's status without seeing other client work or your personal projects. They approve mixes by commenting directly on tasks.

Task templates ensure consistent delivery. Every client project gets the same professional workflow: consultation, demo, production, revisions, final delivery, stems archive.

#What Producers Need vs What t0ggles Delivers

What Producers Need	How t0ggles Delivers
See all projects in one view	Multi-project boards with color-coded projects
Track songs through production	Kanban view with customizable status columns
Plan release campaigns	Gantt view with task dependencies
Coordinate with artists and engineers	Guest users with project-specific access
Capture ideas quickly	AI task creation from natural language
Track BPM, samples, splits	Custom properties for any production data
Standardize release workflow	Task templates for repeatable processes
Never miss release dates	Calendar view with reminders and Google sync

#Why Choose t0ggles Over Alternatives

Producers have tried various tools. Here's how t0ggles compares:

vs notes apps: Notes apps store information but can't show workflow status, manage deadlines, or coordinate collaborators. No visual pipeline of your production.

vs spreadsheets: Spreadsheets can track data but can't send reminders, show Kanban workflow, or give collaborators access to their projects.

vs Trello: Trello's simplicity works for basic tracking, but no calendar view, no dependencies for release planning, no custom properties for production data. Managing 50+ tracks gets unwieldy.

vs Notion: Notion is flexible but requires building everything from scratch. Producers should spend time making music, not configuring databases.

vs Asana: Asana works but costs $10.99/user on Starter, $24.99/user for timeline. Adding collaborators as users gets expensive fast.

t0ggles gives music producers the workflow management they need without enterprise complexity. One board, all projects, complete visibility.

#Simple, Producer-Friendly Pricing

Music production income is variable. Your tools shouldn't drain your budget between projects.

$5 per user per month (billed annually) includes:

• Unlimited boards, projects, tasks, notes, and files
• Unlimited guest users (collaborators don't count against seats)
• Gantt view with task dependencies
• Calendar view with Google Calendar sync
• AI task creation and text assistant
• Board automations
• Custom properties for any tracking needs
• Task templates for release workflows
• Full change history and reporting
• All integrations (Zapier, Google Calendar)
• Real-time collaboration

For a solo producer, that's $60/year total. For a production team, add only actual team members - artists and engineers you collaborate with are unlimited guest users. No feature tiers. No per-project charges. No hidden costs.

14-day free trial - set up your current projects and see the difference immediately.

#Get Started Today

Music production is demanding enough without losing track of projects, deadlines, and collaborations. t0ggles gives you the clarity to see your complete catalog - plus the structure to actually finish and release tracks.

Stop losing momentum. Start shipping music with confidence.

Start your free trial and transform your production workflow.