Car Dealership Software & Inventory Tracker

Running a car dealership means tracking hundreds of moving parts - vehicle inventory, sales leads, service appointments, financing paperwork, and staff coordination. When your systems are scattered across spreadsheets, whiteboards, and sticky notes, deals fall through, cars sit on the lot too long, and your team wastes time hunting for information instead of selling.

t0ggles brings modern project management to car dealerships. Track your entire inventory pipeline from acquisition to sold, manage sales team tasks and follow-ups, coordinate between departments, and keep every deal moving forward - without the complexity or cost of dedicated DMS software. All for $5/user/month with every feature included.

#The Challenge: Why Dealerships Need Better Management Tools

Most project management tools are built for tech companies and office workers. Car dealerships operate differently:

You manage multiple inventory streams simultaneously. New cars, used cars, trade-ins, wholesale units, service loaners - each has different workflows, timelines, and staff involved. Tracking everything in separate systems creates blind spots and missed opportunities.

Sales cycles are complex and competitive. A customer might walk in, leave, come back two weeks later, and expect you to remember every detail. Without a proper tracking system, you lose deals to competitors who follow up faster and more consistently.

Coordination between departments is constant. Sales needs service to inspect trade-ins. Finance needs sales to complete paperwork. Reconditioning needs to know what's coming. When communication breaks down, cars sit idle and customers wait.

Time kills deals. The longer a car sits on your lot, the more money you lose. The longer a customer waits for a callback, the more likely they'll buy elsewhere. Speed and organization directly impact your bottom line.

#How t0ggles Helps Car Dealerships Sell More

#Multi-Project Boards: Track Every Vehicle and Deal

This is the feature that transforms dealership management. Instead of separate systems for new cars, used cars, and service, t0ggles lets you manage multiple projects on a single board with color-coded visual separation.

Create a project for each inventory type or department - "New Car Inventory" in blue, "Used Car Pipeline" in green, "Trade-In Processing" in orange, "Service Department" in red. All tasks appear on your main board, filterable and sortable, but visually distinct.

Your morning manager meeting becomes efficient. What vehicles arrived this week? Which deals are pending financing? What trade-ins need inspection? One view answers all questions. No more switching between spreadsheets and systems.

Need to focus on used car reconditioning? Focus Mode filters the board to that single project with one click. Review each vehicle's status, assign next steps, and move on.

#Custom Properties: Track Every Vehicle Detail

Car dealerships need more than task titles and due dates. t0ggles' custom properties let you track the data that matters:

• Stock Number: Unique identifier for each unit
• VIN: Vehicle identification number
• Make/Model/Year: Vehicle specs at a glance
• Days on Lot: Track aging inventory
• Purchase Price / Asking Price: Know your margins
• Status: Acquired, In Recon, Front Line Ready, Sold, Delivered
• Assigned Salesperson: Who owns this deal

Filter your inventory by any property. Find all vehicles with 60+ days on lot for price adjustments. See all units assigned to a specific salesperson. Export to CSV for reporting or integration with your DMS.

#AI Task Creation: Capture Information Fast

Between customer interactions, phone calls, and floor traffic, there's no time for complex data entry. t0ggles' AI task creation lets you capture information naturally:

"2024 Honda Accord EX trade-in, stock 45892, needs inspection by service, customer wants $18k, blue exterior, 32k miles, tag as priority"

The AI parses this into a structured task with custom properties populated, tags applied, and the right project assigned. Use voice-to-text during a walk-around and capture everything before you reach your desk.

The AI text assistant also helps write professional vehicle descriptions, summarize customer conversations, or draft follow-up messages.

#Task Dependencies: Manage Complex Workflows

Selling a car involves a sequence of steps that must happen in order. You can't deliver before financing approves. You can't put a trade-in on the lot before reconditioning completes.

Task dependencies in t0ggles enforce these workflows automatically. Create a template for "Used Car Reconditioning":

1. Vehicle Inspection (must complete first)
2. Mechanical Repairs (blocked until inspection)
3. Detail and Cleaning (blocked until repairs)
4. Photography (blocked until detailing)
5. Online Listing (blocked until photos)
6. Move to Front Line (blocked until listing)

Each step can't start until the previous one completes. Managers see exactly where each vehicle is in the pipeline and what's blocking progress.

#Calendar and Deadline Tracking

Customer follow-ups, delivery appointments, auction dates, and service schedules all have time constraints. Miss a follow-up and lose the sale. Miss an auction deadline and pay storage fees.

t0ggles' Calendar view shows all your time-sensitive tasks across the dealership. See what deliveries are scheduled this week, which follow-up calls are due today, and when your next wholesale auction closes.

Reminders notify the right people before deadlines hit. Set a reminder 2 hours before a customer appointment. Alert the finance team 3 days before a deal's funding deadline.

Sync with Google Calendar so managers see dealership tasks alongside their meeting schedules.

#Team Collaboration: Keep Everyone Aligned

A dealership is a team operation. Sales, finance, service, parts, and management all need to communicate about the same vehicles and customers.

Comments with @mentions let team members collaborate directly on tasks. A salesperson can @mention the finance manager with a question about a deal. The service advisor can update a trade-in task with inspection notes. Everyone sees the full history.

Guest users with limited access work for external partners - wholesale buyers who need to see available inventory, or third-party reconditioning shops tracking their assigned vehicles.

Real-time sync means when the service department marks an inspection complete, the sales floor sees it immediately. No more walking to the service bay to check status.

#Board Automations: Eliminate Manual Updates

The repetitive parts of dealership management - updating statuses, notifying staff, tagging units - take time away from selling. Board automations handle these automatically:

• When a vehicle moves to "Sold" status, automatically notify the finance department
• When a task has been in "Waiting for Customer" for 3 days, alert the salesperson to follow up
• When a new trade-in is created, automatically assign to the used car manager for review
• Calculate "Days on Lot" based on acquisition date

Set up your automations once and let t0ggles keep information flowing while your team focuses on customers.

#Dealership Workflows In t0ggles

#Managing Used Car Inventory

Create a "Used Car Operations" board with projects for each stage: Trade-Ins, Wholesale Purchases, In Reconditioning, Front Line, Sold - Pending Delivery, Delivered.

Each vehicle gets a task with custom properties for stock number, VIN, specs, and pricing. Move vehicles through the pipeline as they progress. The Gantt view shows your reconditioning timeline - which cars are on track, which are delayed, and where bottlenecks exist.

Weekly inventory meetings use the List view sorted by "Days on Lot" to identify aging units. Filter by price range to plan promotional pricing. Export aged inventory for wholesale auction consideration.

#Sales Team Pipeline Management

Your sales team needs to track leads, follow-ups, and deals in progress. Create a "Sales Pipeline" board with stages: New Lead, Contacted, Appointment Set, Test Drive, Negotiation, Sold.

Each task represents a customer opportunity. Custom properties track the customer name, vehicle interest, source (walk-in, internet, referral), and assigned salesperson. Task templates ensure every salesperson follows the same process:

• Log customer information
• Schedule follow-up within 24 hours
• Send thank-you email
• Check inventory availability
• Update status after each interaction

Managers use filter presets to review each salesperson's pipeline. Who has deals stuck in negotiation? Who needs more leads? Data drives coaching conversations.

#Coordinating Between Departments

Service advisors, parts staff, and sales all interact on the same vehicles. A trade-in needs service inspection. A sold unit needs accessories installed. A warranty repair affects a pending deal.

Create a shared board that all departments can access. Tag tasks by department so each team can filter to their responsibilities while seeing the overall flow. When service completes an inspection, they update the task and the sales floor knows immediately.

Notes store process documentation: reconditioning checklists, pricing guidelines, delivery procedures, and vendor contacts. New staff onboard faster when everything is documented and searchable.

#What Dealerships Need vs What t0ggles Delivers

What Dealerships Need	How t0ggles Delivers
Track inventory across multiple lots	Multi-project boards with color-coded locations
Record vehicle details and specs	Custom properties for stock number, VIN, pricing, status
See reconditioning pipeline	Gantt view with task dependencies
Manage sales team follow-ups	Calendar view, reminders, and due dates
Coordinate between departments	Real-time sync, comments with @mentions
Identify aging inventory	Filter by custom properties, export to CSV
Reduce manual status updates	Board automations for notifications and workflows
Onboard staff quickly	Notes for process documentation, task templates

#Why Choose t0ggles Over Alternatives

Dealerships have unique needs that generic tools don't address:

vs Spreadsheets: Spreadsheets don't update in real-time, don't send reminders, and become unwieldy as inventory grows. Finding the right information takes too long when customers are waiting.

vs Dealer Management Systems (DMS): Your DMS handles accounting and compliance, but it's not built for day-to-day task management and team coordination. t0ggles complements your DMS by managing the operational workflow around vehicles.

vs Trello: Trello's simplicity breaks down when you need custom properties for vehicle data, dependencies for workflows, and proper reporting. No Gantt view or Calendar view without add-ons.

vs Asana: Asana is built for office work, not inventory management. The complexity of portfolios and workspaces is overkill for dealership operations. Pricing starts at $11/user - adds up fast with a full sales team.

t0ggles gives you inventory tracking power with project management simplicity at a price that works for dealerships of any size.

#Simple Pricing For Dealerships

Dealership margins are tight. Your software shouldn't eat into profits.

$5 per user per month (billed annually) includes everything:

• Unlimited boards, projects, tasks, notes, and files
• Custom properties for tracking vehicle data
• AI task creation and text assistant
• Task dependencies with Gantt view
• Calendar view with Google Calendar sync
• Board automations
• Guest users for external partners
• All integrations (Zapier, Google Calendar, API)
• Full reporting and analytics

For a 10-person sales team plus managers, that's around $75/month for complete dealership task management. No feature tiers. No per-vehicle charges. No surprise fees.

14-day free trial - set up your first inventory board today.

#Get Started Today

Running a dealership is challenging enough without fighting your tools. t0ggles gives you the visibility to track every vehicle, the automation to keep deals moving, and the collaboration to align your team - without the complexity or cost of enterprise software.

Start your free trial and get your inventory under control.