Community Management & Engagement Tracker

Running a community means juggling events, content, moderation, onboarding, partnerships, and growth initiatives - often across multiple platforms. You're managing a Discord server, a Slack workspace, a forum, or all three, and the work of keeping a community alive and growing is a full-time operation. But most community managers don't have a system for tracking it all. They're reacting instead of planning.

t0ggles is the project management tool that gives community managers everything they need to plan events, track engagement initiatives, and coordinate across platforms. With multi-project boards, you can manage your community programs, content calendar, and growth experiments in one view. All for $5/user/month with every feature included.

#The Challenge: Why Community Managers Need Better Tools

Community work is highly reactive. A member asks a question, a troll needs moderating, a partnership opportunity drops in your DMs, a community event needs last-minute changes. Without a structured system, your strategic initiatives - onboarding improvements, content series, growth experiments - get buried under daily firefighting.

You're managing multiple platforms simultaneously. Discord events, Slack channels, Twitter Spaces, newsletter content, blog posts, YouTube videos - each platform has its own content calendar and community dynamics. Tracking what's planned, published, and performing across platforms is a coordination challenge.

Growth metrics are hard to track. You know you should be measuring engagement rates, event attendance, member retention, and content performance. But when growth experiments and engagement data live in different tools, it's hard to connect your initiatives to outcomes.

Community teams are small and cross-functional. You might be a team of one, or a small team where everyone does a bit of everything. You need a simple tool that handles events, content, partnerships, and operations without requiring a complex setup.

#How t0ggles Helps Community Managers

#Multi-Project Boards: Organize by Program

Every community has multiple programs running simultaneously. Each gets its own project on your board:

• Events - AMAs, workshops, Twitter Spaces, meetups
• Content - Newsletter, blog posts, social posts, guides
• Growth - Onboarding flows, referral programs, partnerships
• Operations - Moderation policies, tooling, team processes

Color-coded projects make it easy to see the balance of your work. If your board is 90% operations and 10% content, that tells you something about where your time is going. Focus Mode lets you zero in on events when you're planning next month's calendar.

#Calendar View: Your Community Content Calendar

The Calendar view becomes your community programming calendar. See events, content deadlines, and campaign launches laid out by week and month. Sync with Google Calendar so your community schedule appears alongside team meetings and personal commitments.

Plan a month of content at a glance. See that your Tuesday AMA is the same week as your newsletter send and your partnership launch - giving you time to adjust if that's too much for one week.

#Custom Properties: Track Engagement Data

Custom properties let you attach community-specific metrics to tasks:

• Platform (select): Discord, Slack, Twitter, Newsletter, Forum
• Event Type (select): AMA, Workshop, Fireside Chat, Meetup, Challenge
• Attendees (number): Track actual attendance
• Engagement Rate (number): Post engagement or event participation rate
• Community Segment (select): New Members, Power Users, Partners, All
• Content Format (select): Text, Video, Live Stream, Thread, Guide

Filter by platform to see all your Discord initiatives. Sort by engagement rate to identify what's working. Over time, your board becomes a record of what community programs drive the most engagement.

#Tags: Categorize Across Programs

Tags let you cross-reference community work across projects. Tag tasks by theme (onboarding, retention, activation), by partner, or by campaign. Use filter presets to save views like "All partnership tasks across projects" or "This month's events by platform."

#AI Task Creation: Capture Ideas Fast

Community ideas come fast - during a member conversation, while reviewing analytics, or in the middle of an event. AI task creation lets you type a natural language description and get a structured task with dates, tags, and assignees. "Plan a Twitter Space about open source contributions with @Sarah for next Thursday" becomes a properly formatted task in seconds.

#Notes: Document Community Knowledge

Notes store your community playbooks, moderation guidelines, onboarding scripts, and event templates. Keep your community FAQ, partner outreach templates, and brand voice guide accessible on the same board where you manage daily work. The AI text assistant helps refine community guidelines or draft event descriptions.

#Community Management Workflows In t0ggles

#Planning a Monthly Event Series

You're running weekly AMAs with industry guests for your developer community. Each event is a task with subtasks: find speaker, confirm date, create event page, write promotion copy, send newsletter, host event, share recording.

Task dependencies ensure promotion doesn't start before the speaker is confirmed. Custom properties track the speaker name, platform, and post-event attendance numbers. At month's end, filter by Event Type to review attendance trends and plan next month's lineup.

The Gantt view shows your event pipeline - which events are in planning, which are being promoted, and which are done. When a speaker cancels, you immediately see the cascade effect on promotion tasks.

#Running a Community Growth Campaign

You're launching a referral program to grow your Slack community. The Growth project tracks every phase:

1. Design referral mechanics (statuses: Planning, In Progress, Review, Done)
2. Build landing page and tracking
3. Create promotion assets - social posts, newsletter announcement, in-community posts
4. Launch and monitor
5. Analyze results and iterate

Each phase has tasks with due dates. Milestones mark key moments: "Referral Program Live" and "First 100 Referrals." Reports show progress across the campaign timeline.

#Day-to-Day Community Operations

Your daily workflow: check the board for today's tasks - respond to partnership inquiries, moderate reported posts, publish scheduled content, follow up on event logistics. The List view sorted by due date gives you a clean daily task list.

When new tasks come in - a member suggests an event idea, a partner reaches out, a moderation issue needs documenting - AI task creation captures them instantly. Reminders ensure nothing falls through the cracks on busy days.

#What Community Managers Need vs What t0ggles Delivers

What You Need	How t0ggles Delivers
Track events across platforms	Custom properties for platform, event type, and attendance
Content calendar for multiple channels	Calendar view with Google Calendar sync
Organize by community program	Multi-project boards with color-coded projects
Track engagement metrics	Custom number properties for attendees, engagement rates
Store playbooks and templates	Notes with rich text editor and AI assistant
Coordinate with small team	Guest users, @mentions, real-time sync
Plan campaigns with phases	Task dependencies with Gantt view
Quick task capture	AI task creation from natural language

#Why Choose t0ggles for Community Management

vs Trello: Trello works for basic task boards, but community management needs the multi-project view, custom properties for engagement data, and calendar integration that t0ggles provides out of the box.

vs Asana: Asana charges $10.99/user/month for features like custom fields and timeline views. t0ggles gives you all of that at $5/user/month - meaningful savings for small community teams.

vs Notion: Notion is great for documentation but weak on task management fundamentals like dependencies, Gantt charts, and proper calendar views. t0ggles gives you both the documentation (Notes) and the project management.

vs spreadsheets and docs: Community work is too dynamic for static documents. You need real-time collaboration, notifications, calendar sync, and proper task tracking. Spreadsheets can't remind you that the event promotion hasn't started yet.

#Simple, Affordable Pricing

One plan. One price. Every feature.

$5 per user per month (billed annually) includes:

• Unlimited boards, projects, tasks, notes, and files
• Calendar view with Google Calendar sync
• Custom properties for engagement tracking
• Task dependencies with Gantt view
• AI task creation for quick capture
• Notes for playbooks and templates
• Reports with CSV/PDF export

No feature tiers. No per-seat surprises.

14-day free trial - start organizing your community today.

#Get Started Today

Community management is a unique discipline - part event planning, part content creation, part growth marketing, part customer support. t0ggles gives you one tool that handles all of it without the complexity of enterprise software or the limitations of basic task apps.

Start your free trial and take control of your community operations.