Nonprofit CRM & Volunteer Management Tool

Nonprofits run complex operations on tight budgets - programs to deliver, volunteers to coordinate, donors to cultivate, grants to track, events to execute, and boards to report to. With limited staff wearing multiple hats, keeping everything organized is the difference between mission success and missed opportunities. Scattered spreadsheets and overloaded inboxes create chaos that drains energy better spent on impact.

t0ggles gives nonprofits everything they need to manage their operations without expensive nonprofit software. Track all your programs on a single board, coordinate volunteers with easy task assignment, manage donor relationships and grant deadlines, and collaborate with your team in real time. All for $5/user/month with every feature included - because your budget should go to your mission, not your tools.

#The Challenge: Why Nonprofits Need Better Management Tools

Nonprofit work is meaningful but messy. The tools built for corporate teams don't understand the nonprofit reality:

You manage multiple programs simultaneously. Most nonprofits run several initiatives at once - community outreach, fundraising campaigns, service delivery, advocacy, events. Each program has its own timeline, stakeholders, and deliverables. Without unified visibility, balls get dropped.

Volunteers are your workforce but unpredictable. You depend on people who have other jobs, families, and commitments. Coordinating volunteers requires clear task assignment, flexible scheduling, and communication that respects their time. Spreadsheet sign-ups and email chains don't scale.

Grant compliance demands documentation. Funders require reporting on deliverables, timelines, and impact. When grant activities are scattered across emails and spreadsheets, reporting becomes a scramble that pulls staff from actual work.

Donor relationships require nurturing. Major gifts come from cultivated relationships - tracking touchpoints, following up on conversations, and moving donors through your pipeline. CRM software built for sales teams doesn't fit your cultivation process.

Board reporting is time-consuming. Quarterly board meetings require summarizing program progress, finances, and challenges. Without organized project tracking, staff spend hours compiling updates that should take minutes.

#How t0ggles Helps Nonprofits Thrive

#Multi-Project Boards: All Programs In One View

The signature t0ggles feature for nonprofits is multi-project boards. Instead of tracking each program in separate spreadsheets, you see your entire operation on a single board.

Your youth mentoring program in blue sits next to your annual gala in purple and your advocacy campaign in green. Every task - from volunteer assignments to grant deliverables - visible in one Kanban view. You see what's active across all programs, where resources are needed, and what's coming due.

Need to focus on one program? One click on Focus Mode filters to that initiative alone. Prepare for a funder meeting by seeing just the grant-funded work, then zoom back out to manage your complete portfolio.

This replaces the spreadsheet chaos that overwhelms nonprofit staff. Your programs stay visible. Your volunteers stay coordinated. Your grants stay on track.

#Guest Users: Volunteer And Board Coordination

Volunteers and board members need access to their work without seeing internal operations. t0ggles' guest user feature makes this possible.

Invite volunteers with project-specific access control. They see only the tasks assigned to them - their shift schedule, their responsibilities, their deadlines. They can update task status and add comments without accessing staff discussions or sensitive donor information.

Board members can have read access to high-level project boards. They see program progress for governance oversight without cluttering their view with operational details. When board meeting time comes, they can review the board themselves rather than waiting for staff summaries.

Unlimited guest users are included - no per-volunteer charges that make proper coordination unaffordable.

#Calendar View: Grant Deadlines And Events

Nonprofits live by deadlines - grant applications, report submissions, event dates, filing requirements. Missing one can mean lost funding or compliance issues.

t0ggles' Calendar view shows all your deadlines across all programs in one place. See this month's grant reports alongside next month's event preparations and quarterly board meeting prep.

Reminders notify you before critical dates. Set reminders for "start grant report 2 weeks before deadline," "send volunteer shift reminders 3 days ahead," or "board materials due 1 week before meeting."

Sync with Google Calendar to see t0ggles tasks alongside staff meetings, donor appointments, and program activities. Two-way sync keeps everyone coordinated.

#Task Templates: Standardize Program Delivery

Many nonprofit activities repeat: annual galas, quarterly reports, volunteer onboarding, new program launches. Creating task lists from scratch each time wastes limited staff time.

Create task templates for recurring work. Your "Grant Report" template includes: gather metrics, compile narrative, review budget, get ED approval, submit report. Your "Volunteer Onboarding" template covers: background check, orientation scheduling, training completion, first shift assignment.

Generate tasks from templates to ensure consistency. New staff can execute standard processes without reinventing them. Quality stays high even as team members change.

#Custom Properties: Track What Nonprofits Need

Every nonprofit has unique tracking needs. t0ggles' custom properties let you add fields specific to your work:

• Funder: Which grant or donor funds this work
• Program Area: Youth, Housing, Advocacy, Operations
• Fiscal Year: For annual reporting
• Volunteer Hours: For in-kind contribution tracking
• Deliverable Type: Event, Report, Service, Outreach
• Impact Metric: Number served, dollars raised, etc.

Filter and sort by these properties to answer questions instantly. What work is funded by the Smith Foundation? How many volunteer hours have we logged this quarter? What's our progress on advocacy deliverables?

#Gantt View: Program And Grant Timelines

Complex programs have sequential dependencies. Grant-funded projects have strict timelines. t0ggles' Gantt view helps you plan and track.

Map out your program timeline: planning phase, implementation, evaluation, reporting. See how tasks connect and identify your critical path for grant compliance.

Task dependencies make sequences explicit. Volunteer recruitment must complete before training begins. Training must complete before program launch. Program launch must happen before mid-year report. Visualize these relationships and never miss a deliverable.

When circumstances change - as they always do in nonprofit work - drag tasks to adjust. See how a delayed vendor affects your entire program timeline and make informed decisions about alternatives.

#AI Task Creation: Capture Action Items Quickly

Nonprofit work generates action items constantly - board meetings, donor calls, program observations, community feedback. Staff can't afford to spend time on task administration.

Type naturally into t0ggles' AI task creation:

"Follow up with Martinez family about youth program enrollment, send thank you to Thompson Foundation for renewed grant, schedule volunteer appreciation event for March, update website with new program outcomes"

The AI creates structured tasks with tags and project assignment. Capture action items during meetings without breaking flow.

The AI text assistant also helps draft donor acknowledgments, summarize meeting notes, or create board report sections.

#Board Automations: Reduce Administrative Burden

The repetitive parts of nonprofit operations - updating statuses, sending reminders, triggering follow-ups - eat into limited staff time. Board automations handle these:

• Auto-notify the volunteer coordinator when a new volunteer task is created
• Send reminder when a grant deliverable is 5 days from deadline
• Move completed service tasks to the monthly report queue
• Update priority when events are within 2 weeks

Set up your automations once and let t0ggles handle the coordination while staff focus on mission-critical work.

#Reports: Board And Funder Visibility

When board meeting or grant report time comes, you need to summarize progress quickly. t0ggles' reports give you the data.

See task completion rates by program, by staff member, or by time period. Export data to CSV for inclusion in grant reports. Generate visual summaries for board presentations.

Full change history documents when work was completed - valuable for demonstrating compliance and accountability to funders.

#Nonprofit Workflows In t0ggles

#Managing Multiple Programs

Create a board for your organization's operations. Each program is a color-coded project: youth mentoring in blue, community outreach in green, advocacy in purple, fundraising in orange.

Daily standup with staff reviews the Kanban board. What's active across programs? Where are blockers? Which volunteers need support? Everyone sees the same picture.

Weekly leadership meetings use List view filtered by priority. What's urgent this week? What's coming due? What can wait? Decisions are informed by actual project status.

Monthly board prep uses Focus Mode to generate program-by-program summaries. Progress, challenges, and upcoming milestones - all captured in task history.

#Grant Management

For each grant, create a project that tracks deliverables against the grant timeline. Tasks represent specific requirements: "Serve 50 youth by Q2," "Submit quarterly narrative report," "Document volunteer hours."

Use Gantt view to align grant activities with your timeline. See when deliverables are due and whether current progress puts you on track.

Custom properties track grant-specific data: funder name, grant amount, program area funded, reporting frequency. Filter to see all work funded by a specific foundation when preparing their report.

When grant periods overlap - as they always do - your board shows all active grants in context. No more forgetting which work is funded by which source.

#Volunteer Coordination

Create a Volunteers project or board for managing your volunteer corps. Each volunteer has a task for each commitment: shift coverage, event support, administrative help.

Volunteers with guest access see their own assignments. They update status when work is complete. Staff see volunteer activity without chasing updates via email.

Use task templates for volunteer onboarding. Every new volunteer gets the same checklist: orientation, training, first assignment, follow-up check-in. No steps missed.

Track volunteer hours in custom properties for annual impact reports. Filter to see total hours contributed - valuable for in-kind contribution documentation.

#Event Planning

Annual galas, community events, advocacy rallies - events are complex projects with many dependencies. Create a project for each major event.

Tasks cover every element: venue booking, catering, volunteer scheduling, speaker coordination, promotion, registration, day-of logistics, post-event follow-up. Task dependencies ensure sequence: venue must be booked before save-the-dates go out.

Guest users can include event committee members or key volunteers. They see event tasks and can take ownership of specific elements without accessing your full operations.

#What Nonprofits Need vs What t0ggles Delivers

What Nonprofits Need	How t0ggles Delivers
See all programs in one view	Multi-project boards with color-coded programs
Coordinate volunteers	Guest users with limited access and task assignment
Track grant deliverables	Gantt view with deadlines and dependencies
Manage donor relationships	Custom properties for pipeline tracking
Capture action items quickly	AI task creation from natural language
Standardize program processes	Task templates for repeatable work
Report to board and funders	Reports, export, and full change history
Automate administrative tasks	Board automations for routine coordination

#Why Choose t0ggles Over Alternatives

Nonprofits have tried various tools. Here's how t0ggles compares:

vs spreadsheets: Spreadsheets can't coordinate volunteers, don't send reminders, and require manual updates that staff don't have time for. No mobile access for field work.

vs Trello: Trello's simplicity becomes limiting for complex nonprofit operations. No timeline view, no dependencies for grant tracking, no reporting for boards. Managing multiple programs requires separate boards with no unified view.

vs Salesforce Nonprofit: Salesforce is powerful but complex and expensive. Implementation requires consultants. Training takes months. t0ggles gives you what you need without enterprise complexity.

vs Asana: Asana offers nonprofit discounts but still costs more than t0ggles, and the per-seat pricing adds up with volunteers and board members. Guest access limitations require workarounds.

vs Monday.com: Monday's pricing quickly becomes expensive for nonprofits. The interface is built for corporate teams, not mission-driven organizations.

t0ggles gives nonprofits the coordination they need at a price that respects limited budgets. One board, all programs, complete visibility.

#Simple, Mission-Friendly Pricing

Every dollar matters in nonprofit work. Your management tools shouldn't compete with your programs for funding.

$5 per user per month (billed annually) includes:

• Unlimited boards, programs, tasks, notes, and files
• Unlimited guest users (volunteers and board members don't count against seats)
• Gantt view with task dependencies
• Calendar view with Google Calendar sync
• AI task creation and text assistant
• Board automations
• Custom properties for grant and donor tracking
• Task templates for program standardization
• Full change history and reporting
• All integrations (Zapier, Google Calendar)
• Real-time collaboration

For a small nonprofit with 3 staff, that's $180/year total for complete operations management - with unlimited volunteers and board members at no extra cost. No feature tiers. No per-program charges. No hidden costs.

14-day free trial - set up your programs and see the difference immediately.

#Get Started Today

Nonprofit work is demanding enough without fighting your tools. t0ggles gives you the clarity to see every program, every deadline, and every volunteer - plus the automation to reduce administrative burden and the guest access to coordinate everyone involved in your mission.

Stop drowning in spreadsheets. Start focusing on impact.

Start your free trial and transform how you manage your organization.