YouTube Content Calendar & Video Planner

Running a YouTube channel means managing a constant content pipeline - idea backlog, scripting, filming, editing, thumbnails, scheduling, promotion. Each video is its own project with dozens of tasks, but you're managing multiple videos at different production stages simultaneously. Without a proper content calendar that shows your entire pipeline, videos get delayed, upload schedules slip, and ideas die in a notes app somewhere.

t0ggles is the project management tool that gives YouTubers everything they need to plan uploads, track production, and maintain a consistent publishing schedule. See all your videos on a single board with color-coded production stages, organize your idea backlog, track editing progress, and never miss an upload date. All for $5/user/month with every feature included.

#The Challenge: Why YouTubers Need Better Tools

YouTube success requires consistent content at a sustainable pace. Most productivity tools don't understand the video production workflow:

You manage multiple videos in different stages. While one video is in editing, another is being scripted, a third needs thumbnail design, and you're filming the fourth. Keeping track of where each video stands - without a visual production pipeline - means constant mental overhead and missed deadlines.

Ideas need capture and organization. Video ideas come constantly - during other videos, in comments, from trends, in the shower. Without a system to capture, evaluate, and prioritize ideas, great content gets forgotten while mediocre ideas get made.

Production has many dependencies. You can't edit until filming is done. You can't film until the script is ready and equipment is set up. You can't schedule until the thumbnail is designed. Miss one dependency and the whole schedule shifts.

Upload consistency builds audience. YouTube's algorithm rewards consistent publishing. Miss your schedule and viewer expectations break. But maintaining consistency requires seeing your upload calendar weeks ahead, not just the next video.

Collaboration compounds complexity. Editors, thumbnail designers, scriptwriters, sponsors - as your channel grows, coordinating multiple people across multiple videos becomes the real challenge. Who's waiting on what? What's blocking the next video?

#How t0ggles Helps YouTubers Succeed

#Multi-Project Boards: Your Complete Video Pipeline

The signature t0ggles feature for YouTubers is multi-project boards. Instead of separate Trello boards or scattered Notion pages, you see all videos on a single board with color-coded projects.

Your gaming review in green sits next to the tutorial video in blue and the collaboration in purple. Statuses show production stages: Ideas, Scripting, Filming, Editing, Thumbnail, Scheduled, Published. At a glance, you see your entire pipeline: what's ready to film, what's stuck in editing, what's going live next week.

Need to focus on one video? One click on Focus Mode filters the board to that project alone. Deep dive into all tasks for that video, then zoom back out to see the full production schedule.

This eliminates the scattered planning that kills YouTube consistency. Your pipeline stays visible. Your schedule stays realistic. Your channel stays growing.

#Calendar View: Visual Upload Schedule

YouTube success means consistent publishing. t0ggles' Calendar view shows your upload schedule visually - which videos are going live when, where gaps exist, what's due for deadlines.

See your entire month: Tuesday and Friday uploads locked in, with production deadlines cascading backwards. Identify when filming needs to happen based on editing turnaround. Spot schedule conflicts before they become missed uploads.

Reminders keep production on track. Script due Friday. Thumbnail needed by Monday. Final review Wednesday. Publish Thursday at 3pm. Never miss a deadline that delays your upload.

Sync with Google Calendar to see upload schedule alongside filming sessions, sponsor calls, and personal commitments. Two-way sync keeps everything coordinated.

#Gantt View: Production Timeline Visualization

Video production is sequential. Script review before filming. Filming before editing. Edit review before thumbnail. Each dependency matters.

t0ggles' Gantt view shows your entire production timeline visually. See how tasks connect across the video creation process. Task dependencies define relationships explicitly - editing can't start until filming completes.

When something changes - filming reschedules, sponsor adds requirements, editor needs more time - you see exactly how it impacts your upload date. No more napkin math or hoping the schedule still works.

For series content or multi-part videos, Gantt view shows how productions overlap and where resource conflicts exist.

#AI Task Creation: Capture Video Ideas Instantly

Ideas strike at random - a comment section observation, a trending topic, a competitor's gap you could fill. Instead of losing them to a notes app, type naturally into t0ggles' AI task creation:

"Video idea: reaction to new game trailer, high potential for trending, need to script and film within 48 hours of trailer drop, similar to previous reaction that got 100k views"

The AI creates a structured task with context, priority, and relevant details. Capture ideas in real-time, during editing sessions, while watching other content, or during brainstorming.

The AI text assistant also helps draft video scripts, summarize research for talking points, or create description templates optimized for search.

#Task Templates: Consistent Production Workflow

Every video follows the same basic production steps: idea validation, scripting, filming prep, filming, editing, thumbnail, metadata, scheduling, promotion. t0ggles' task templates capture this workflow.

Create templates for content types: "Standard Video Production," "Reaction Video (Fast Turnaround)," "Sponsored Content," "Series Episode." Each template includes every task with standard time allocations.

When starting a new video, generate tasks from the template. Your consistent process runs automatically. Nothing gets forgotten. Quality stays high even as volume increases.

#Custom Properties: Track What YouTubers Need

Every video has metadata beyond basic task status. t0ggles' custom properties let you add fields specific to YouTube:

• Content Type: Tutorial, Review, Vlog, Reaction, Collaboration
• Production Stage: Idea, Pre-Production, Filming, Post-Production, Published
• Priority Level: Trending (Rush), Standard, Evergreen, Backlog
• Sponsor Status: None, Pending, Confirmed, Delivered
• Expected Performance: High, Medium, Experimental

Filter and sort by these properties to answer questions instantly. Which sponsored videos are pending delivery? What trending content needs fast turnaround? Which evergreen ideas can fill schedule gaps?

Create saved filter presets for workflows: "Ready to Film," "Waiting on Edit," "Needs Thumbnail," "Publishing This Week."

#Notes: Script Development & Research

Every video starts with research and ends with a script. t0ggles' Notes feature gives you organized content development.

Create a note for each video's research: competitor analysis, talking points, source links, sponsor requirements. The rich text editor supports headers, lists, links, code blocks (for technical tutorials), and embedded images.

Write scripts directly in t0ggles or paste from your writing tool. Keep script versions alongside production tasks. When the editor asks about a specific section, everything is connected and findable.

Organize notes in folders: Ideas Backlog, Active Productions, Completed Videos, Templates. Build a searchable library of your content development.

#Collaboration: Coordinate Your Team

As channels grow, production becomes a team effort. Editors, thumbnail designers, social media managers, virtual assistants - everyone needs visibility into what they're responsible for and what's blocking progress.

t0ggles' real-time collaboration means everyone sees the current state. Assign tasks to team members. Use @mentions in comments to notify about changes. Track who's working on what across all active videos.

Guest users let you invite collaborators without full access. Give your editor visibility into their assigned videos. Let sponsors see deliverable status. Collaborate without exposing your entire operation.

#Figma Integration: Thumbnail Workflow

Thumbnails make or break click-through rate. t0ggles' Figma integration brings design workflow into your production pipeline.

Link Figma files to thumbnail tasks. See design previews directly in t0ggles. When your designer updates the thumbnail, you review without switching tools.

Comments and approvals happen in context. "Make the text bigger" attached to the specific design. "Approved for upload" tracked with timestamp. Your thumbnail workflow stays organized.

#YouTuber Workflows In t0ggles

#Weekly Production Planning

Sunday planning sessions use the Calendar view to review the upcoming week. Which videos are scheduled? What production tasks need to happen to meet those dates? Are there gaps that need filling?

Switch to Kanban view to see video status across production stages. Move videos that are ready from Editing to Thumbnail. Identify bottlenecks - too much in Editing, nothing in Scripting.

Set priorities for the week. Which video is most time-sensitive? What can slip if needed? Your week is planned.

#Video Production Lifecycle

When a video moves from idea to production, generate tasks from your template. Standard video gets standard tasks: script outline, script draft, script review, B-roll shot list, filming, edit pass 1, edit review, final edit, thumbnail draft, thumbnail final, metadata, schedule, promote.

Tasks flow through statuses as work completes. Dependencies prevent premature work - can't assign edit until filming is done. Automations notify you when stages complete.

As videos publish, move projects to Published status. Build your library of completed content with attached notes, performance data, and learnings for future videos.

#Content Pipeline Health

Use board reports to understand your production health. How many videos are in each stage? What's the average time from idea to publish? Where are bottlenecks occurring?

Maintain a healthy backlog. Too few ideas means scrambling for content. Too many stuck in editing means you need more editing capacity or simpler formats.

The visual pipeline shows truth: your content calendar only works if production keeps pace.

#What YouTubers Need vs What t0ggles Delivers

What YouTubers Need	How t0ggles Delivers
See entire video pipeline	Multi-project boards with production stages
Visual upload schedule	Calendar view with Google Calendar sync
Track production dependencies	Gantt view with task dependencies
Capture ideas quickly	AI task creation from natural language
Consistent production process	Task templates for content types
Track video metadata	Custom properties for any data you need
Develop scripts and research	Notes with rich text and organization
Coordinate with editors/team	Real-time collaboration with mentions
Thumbnail design workflow	Figma integration with previews

#Why Choose t0ggles Over Alternatives

YouTubers have tried various tools. Here's how t0ggles compares:

vs Notion: Notion is flexible but slow. No true Kanban that shows all videos at once. No Gantt view for production timelines. Database relations create complexity instead of clarity. Great for wikis, not for production management.

vs Trello: Trello's simplicity becomes a limitation. No calendar view, no dependencies, no Gantt. Managing multiple videos requires multiple boards with no unified view. Power-Ups cost extra.

vs Asana: Asana works but costs $10.99/user on Starter, $24.99/user for timeline view. Built for corporate teams, not creators. Overkill for solo YouTubers, expensive for small teams.

vs spreadsheets: Spreadsheets can't show dependencies, don't have notifications, and require manual updates. No visual pipeline, no reminders, no collaboration. Managing production in spreadsheets is fighting your tool.

vs ClickUp: ClickUp has features but overwhelming complexity. Creators need to create, not spend weeks configuring project management software.

t0ggles gives YouTubers the content calendar and production tracking they need without enterprise complexity or enterprise pricing. One board, all videos, total control.

#Simple, Creator-Friendly Pricing

YouTube income varies with views and sponsorships. Your tools shouldn't add fixed costs during slow months.

$5 per user per month (billed annually) includes:

• Unlimited boards, videos, tasks, notes, and files
• Kanban, Calendar, Gantt, and List views
• Custom properties for any tracking needs
• Task templates for production workflows
• AI task creation and text assistant
• Board automations
• Full reports and export
• All integrations (Figma, Google Calendar, Zapier)
• Guest users for collaborators
• Real-time sync across devices

For a solo creator, that's $60/year total. For a production team of 5, that's $300/year for complete video planning software. No feature tiers. No per-video charges. No surprise costs.

14-day free trial - set up your current video pipeline and see the difference immediately.

#Get Started Today

Running a YouTube channel is demanding enough without fighting your tools. t0ggles gives you the clarity to see every video, every production stage, and every deadline - plus the automation to reduce overhead and the calendar view that keeps your upload schedule on track.

Stop juggling scattered notes and missed deadlines. Start creating content with confidence.

Start your free trial and transform how you manage your YouTube channel.

#Related Templates

• Nova Content Studio - Multi-platform content production with sponsor tracking