Wedding & Event Planning Software

Wedding planners manage dozens of moving pieces for every event - venues, caterers, florists, photographers, DJs, rental companies, and clients with very specific visions. Each wedding is its own project with unique vendors, timelines, and budgets, but you're managing five, ten, or more simultaneously. Without proper wedding planning software that shows everything at once, details slip through the cracks - and at a wedding, missed details ruin everything.

t0ggles gives wedding planners everything they need to manage multiple events without expensive specialized software. See all your weddings on a single board with color-coded projects, track every vendor and deadline, share timelines with clients through guest access, and coordinate your team with real-time collaboration. All for $5/user/month with every feature included.

#The Challenge: Why Wedding Planners Need Better Tools

Wedding planning is project management at its most complex. The tools built for generic business teams or software development don't fit the wedding industry reality:

You manage multiple weddings simultaneously. A busy wedding planner handles 15-25 weddings per year, with 5-10 in active planning at any time. Each wedding has its own vendors, timeline, budget, and client preferences. Switching between separate spreadsheets or boards for each wedding wastes hours and creates dangerous blind spots.

Every vendor relationship matters. You're coordinating with 10-15 vendors per wedding - and many of those vendors work across multiple of your events. Tracking who's confirmed, who needs follow-up, and who's reliable becomes overwhelming without a proper system.

Clients expect constant visibility. Couples want to see progress on their wedding without calling or emailing every week. They want to feel involved and informed, but they shouldn't see other couples' private details.

The timeline is everything. Wedding day runs on precision - the makeup artist starts at 9am, photographer arrives at 11am, ceremony at 4pm, first dance at 7:30pm. One delayed vendor cascades into chaos. You need to see and manage these dependencies clearly.

Scope creep happens constantly. "Can we add sparklers? What about a live band instead? My mother-in-law wants to add 50 more guests." Every change affects vendors, budget, and timeline. Without documented task tracking, you lose money on unbilled extras or face awkward conversations.

#How t0ggles Helps Wedding Planners Succeed

#Multi-Project Boards: All Weddings In One View

The signature t0ggles feature for wedding planners is multi-project boards. Instead of managing separate spreadsheets or boards for each wedding, you see all active weddings on a single board with color-coded projects.

The Johnson-Smith wedding in rose gold sits next to the Garcia wedding in sage green and the Patel-Williams wedding in royal blue. All tasks, vendor deadlines, and milestones visible in one Kanban view. You see the full picture: what needs attention this week across all your weddings, which vendors need confirmation, which clients are waiting on proposals.

Need to focus on one wedding? One click on Focus Mode filters the board to that couple alone. Present to clients in a clean, single-wedding view, then zoom back out to manage your entire season.

This eliminates the spreadsheet chaos that buries wedding planners. Your timeline stays clear. Your vendors stay coordinated. Your clients get the attention they deserve.

#Gantt View: Master Your Wedding Timelines

Wedding planning is sequential. Venue books before caterer confirms, caterer confirms before final guest count, final guest count before seating chart. Miss one dependency and the timeline collapses.

t0ggles' Gantt view shows your entire wedding timeline visually. Create tasks for every milestone - venue deposit, cake tasting, dress fitting, rehearsal dinner - and see how they connect across months of planning.

Task dependencies define these relationships explicitly. The florist can't finalize centerpieces until venue floor plan is approved. Invitations can't mail until guest list is finalized. Mark these dependencies and t0ggles shows you the critical path.

When a vendor asks to reschedule or a client wants to change the date, you see exactly how it impacts everything downstream. No more napkin math or hoping you remember all the connections.

#Guest Users: Client Portals Without The Risk

Couples want to see their wedding planning progress, but they shouldn't see other clients' private details or your internal vendor negotiations. t0ggles' guest user feature creates perfect client collaboration.

Invite couples as guest users with project-specific access control. They see only their wedding - tasks, timelines, comments, and attached files. They can add comments, approve vendor selections, and stay informed without seeing your other couples' work.

No more weekly email updates that take an hour to write. Clients log in, see real-time progress, and feel connected to their wedding planning. It's the transparency couples love without the liability of exposing internal operations.

#Calendar View: Never Miss A Deadline

Wedding planning involves hundreds of deadlines spread across 12-18 months. Venue payment due in January. Invitations ordered in March. Final vendor payments in June. Rehearsal in August.

t0ggles' Calendar view shows all your deadlines across all weddings in one place. See what's due this week across every active wedding. Identify overlapping deadlines before they become overwhelming.

Reminders notify you before deadlines hit. Set reminders for vendor payment due dates, client check-ins, or when to start on time-sensitive tasks like invitation ordering.

Sync with Google Calendar to see t0ggles tasks alongside client meetings, venue walkthroughs, and personal commitments. Two-way sync keeps everything coordinated.

#AI Task Creation: Capture Wedding Details Instantly

Client meetings generate action items constantly. "We want peonies, not roses. The groom's family is vegan. The venue requires liability insurance by March 15. Grandmother needs wheelchair access."

Instead of furiously scribbling notes, type naturally into t0ggles' AI task creation:

"Johnson wedding: switch florist proposal to peonies, confirm vegan menu options with caterer by Friday, upload liability insurance to venue portal before March 15, add wheelchair ramp to ceremony site checklist"

The AI creates structured tasks with due dates, tags, and project assignment. Capture details in real-time during client calls, vendor meetings, or venue walkthroughs.

The AI text assistant also helps draft vendor emails, summarize long planning threads, or create professional timeline documents for clients.

#Custom Properties: Track What Matters

Every wedding has unique tracking needs beyond basic task status. t0ggles' custom properties let you add fields specific to wedding planning:

• Vendor Name: Track which vendor is responsible for each task
• Budget Line Item: Connect tasks to budget categories
• Payment Status: Deposit Paid, Balance Due, Paid in Full
• Client Approval: Pending, Approved, Needs Revision
• Priority Level: Must-have, Nice-to-have, If Budget Allows

Filter and sort by these properties to answer questions instantly. Which vendors haven't received final payment? Which items need client approval before proceeding? What's the total outstanding across all weddings this month?

#Board Automations: Reduce Administrative Overhead

The repetitive parts of wedding coordination - updating statuses, notifying team members, triggering follow-ups - eat into time you could spend with clients. Board automations handle these automatically:

• Auto-notify the florist contact when their task moves to "Confirmed"
• Send yourself a reminder when any task has been "Waiting on Vendor" for more than 5 days
• Update priority to "Urgent" when due date is within 7 days
• Auto-tag tasks with vendor category when assigned

Set up your automations once and let t0ggles handle the coordination while you focus on creating beautiful weddings.

#Full Change History: Protect Your Business

Wedding planning involves thousands of decisions documented over months. When a client claims "we never approved that vendor" or disputes an extra charge, you need documentation.

t0ggles maintains full change history for every task: who created it, who modified it, what changed, and when. Every comment, approval, and edit is logged with timestamps.

When scope discussions happen, you have receipts. The original vendor selection, the date the client approved the change, who requested the upgrade - everything documented automatically. This protects both you and your clients.

#Wedding Planner Workflows In t0ggles

#Managing Multiple Weddings

Create a single board for all active weddings. Each couple gets a project in their wedding colors - personalized and instantly recognizable. Standard statuses work across all weddings: Backlog, In Progress, Waiting on Vendor, Waiting on Client, Confirmed, Complete.

Daily planning starts in List view to review urgent items across all weddings. What needs attention today? Which vendors haven't responded? Which clients are waiting on proposals? Switch to Kanban view to move tasks through your workflow as you work.

Weekly client calls use Focus Mode to show only their wedding. Walk through the timeline, review pending decisions, and capture new requests - all in a clean, professional interface.

#Wedding Day Timeline

For the wedding day itself, create a detailed timeline project: vendor load-in times, ceremony start, cocktail hour, dinner service, first dance, cake cutting, last dance, send-off.

Use task dependencies to show the sequence. The band can't start until dinner plates are cleared. The photographer needs 20 minutes for sunset photos before cake cutting. Visualize the entire day in Gantt view.

Share this timeline with vendors through Notes exported to PDF, or give key vendors guest access to see their specific responsibilities.

#Vendor Coordination

Create task templates for common vendor workflows: Florist Coordination, Photographer Booking, Caterer Management, Venue Contracts. Each template includes standard tasks: initial consultation, proposal review, contract signing, deposit payment, final meeting, day-of coordination, final payment.

When you book a new vendor, generate tasks from the template. Every step has standard deadlines relative to the wedding date. You never forget a contract signature or miss a payment deadline.

Track vendor relationships in Notes. Which photographers deliver photos quickly? Which caterers are difficult about dietary restrictions? Which venues have challenging coordinators? Build your vendor intelligence over time.

#What Wedding Planners Need vs What t0ggles Delivers

What Wedding Planners Need	How t0ggles Delivers
See all weddings in one view	Multi-project boards with color-coded weddings
Track vendor deadlines	Calendar view with reminders and Google Calendar sync
Visualize wedding timelines	Gantt view with task dependencies
Give clients access to their wedding	Guest users with project-specific access control
Capture details quickly	AI task creation from natural language
Track budgets and vendor payments	Custom properties for any data you need
Document approvals and changes	Full change history with timestamps
Coordinate team members	Real-time collaboration with comments and mentions

#Why Choose t0ggles Over Alternatives

Wedding planners have tried various tools. Here's how t0ggles compares:

vs spreadsheets: Spreadsheets can't show dependencies, don't have notifications, and require manual updates that create version control nightmares. No client access, no automation, no mobile app for on-site coordination.

vs Asana: Asana works but costs $10.99/user on Starter, $24.99/user for Advanced features like timeline. Guest access requires workarounds. The interface is built for tech teams, not wedding professionals.

vs Trello: Trello's simplicity becomes a limitation for wedding planners. No native timeline view, no dependencies, no reporting. Managing 10+ weddings requires 10+ boards with no unified view.

vs Aisle Planner/Honeybook: Wedding-specific tools often cost $40-100/month and lock you into their workflows. t0ggles gives you flexibility to design your process while costing a fraction of specialized software.

vs ClickUp: ClickUp has features but the learning curve is steep. Wedding planners need to work, not spend weeks configuring software. t0ggles is powerful out of the box.

t0ggles gives wedding planners the multi-wedding management they need without enterprise complexity or enterprise pricing. One board, all weddings, total control.

#Simple, Wedding Planner-Friendly Pricing

Wedding planning has seasonal income. Your tools shouldn't add financial stress during the off-season.

$5 per user per month (billed annually) includes:

• Unlimited boards, weddings, tasks, notes, and files
• Unlimited guest users (clients don't count against seats)
• Gantt view with task dependencies
• Calendar view with Google Calendar sync
• AI task creation and text assistant
• Board automations
• Custom properties for any tracking needs
• Full change history and reporting
• All integrations (Zapier, Google Calendar, Figma for design boards)
• Public boards with custom domains
• Real-time collaboration

For a solo wedding planner, that's $60/year total. For a planning team of 5, that's $300/year for complete event management software. No feature tiers. No per-wedding charges. No surprise costs.

14-day free trial - set up your active weddings and see the difference immediately.

#Get Started Today

Wedding planning is stressful enough without fighting your tools. t0ggles gives you the clarity to see every wedding, every vendor, and every deadline - plus the automation to reduce administrative overhead and the client portals to keep couples informed without extra work.

Stop juggling spreadsheets. Start creating beautiful weddings with confidence.

Start your free trial and transform how you manage weddings.