Design Project Tracker with Figma Integration

Design work is visual, iterative, and often chaotic. You're managing multiple clients, juggling feedback rounds, tracking asset versions, and trying to maintain creative focus while administrative tasks pile up. Spreadsheets and basic to-do apps weren't built for design workflows. You need project tracking that integrates with your design tools and matches how creative work actually flows.

t0ggles gives designers the project tracking capabilities they need to stay organized. Visual Kanban boards, native Figma integration with live previews, multi-client management on a single board, and AI-powered task creation - all in a clean, modern interface that won't distract from your design work. All for $5/user/month.

#The Challenge: Why Designers Need Purpose-Built Tools

Generic project management tools force designers into workflows that don't fit creative processes:

Feedback lives everywhere except where you need it. Client comments arrive via email, Slack, text messages, and Figma comments. Consolidating feedback into actionable tasks takes longer than making the revisions themselves. Important requests get buried in threads.

Multiple projects compete for attention. A UI designer might have three active client projects, an internal brand refresh, and freelance work on the side. Without visual separation, everything blurs together. Context switching between clients means lost time remembering where each project stands.

Revision rounds multiply without tracking. "Version 7 final FINAL v2" becomes your reality. Without clear task states and version documentation, you lose track of what was approved, what needs changes, and what the client actually asked for three rounds ago.

Creative work needs creative tools. Text-heavy project management apps feel sterile and uninspiring. Designers deserve tools with the same attention to interface quality they bring to their own work.

#How t0ggles Helps Designers Stay Organized

#Multi-Project Boards: Every Client, One View

The feature that transforms designer workflow. Instead of maintaining separate boards for each client or project, t0ggles lets you manage multiple projects on a single board with color-coded visual distinction.

Create a project for each engagement - "Startup Brand Identity" in coral, "E-commerce Redesign" in teal, "App UI Kit" in violet. All tasks appear on your main design board, filterable and scannable, but visually organized by client.

Morning planning becomes effortless. What design tasks are due this week? Which clients are waiting for deliverables? What's blocked on feedback? One glance answers all of it.

Need to focus on a single project for deep work? Focus Mode filters the board to one project instantly. Enter the creative zone without losing sight of your broader workload when you return.

#Figma Integration: Design Context In Your Tasks

Designers live in Figma. t0ggles' Figma integration bridges design files and project management by embedding live Figma previews directly in tasks.

Paste a Figma link into any task and see the design right there - no switching apps to remember what the task refers to. When you update the design in Figma, the preview updates in t0ggles automatically.

Create tasks like "Revise hero section based on client feedback" with the Figma frame embedded. When you pick up the task, the context is immediate. When clients view their project, they see the actual designs alongside the discussion.

#Visual Kanban For Design Workflows

Design work follows stages: Concept, Wireframe, Design, Client Review, Revisions, Approved. t0ggles' Kanban view makes these stages visible and actionable.

Customize your columns to match your process. Set WIP limits to prevent overcommitting - maybe you can only have three designs in "Client Review" at once before follow-up is required. Color-code statuses to match your visual preferences.

Drag tasks between columns as work progresses. The visual flow shows exactly where every design stands. No more mental tracking of "did they approve the logo?" - check the board and know instantly.

#AI Task Creation: Capture Feedback Fast

Client calls generate pages of notes. Emails contain scattered feedback. Your brain holds design ideas that never make it to your task list. The friction between feedback and captured tasks is where requests get lost.

t0ggles' AI task creation eliminates that friction. Type naturally:

"Client feedback from call: make CTA button larger, swap hero image for lifestyle photo, add mobile nav mockup, fix color contrast on cards, review with client Thursday"

AI parses this into structured tasks with due dates, tags, and project assignment. Voice notes during a design review? Drop the transcription into t0ggles and let AI organize it.

The AI text assistant helps write professional task descriptions, summarize long feedback threads, or draft client status updates - all within t0ggles.

#Calendar View: Deadline Visibility

Design deadlines are often externally driven - product launches, marketing campaigns, client presentations. Missing them damages relationships and your reputation.

t0ggles' Calendar view shows all your deadlines across all projects in one place. See what's due this week, identify conflicts next month, and spot when you're overcommitted. Drag tasks to reschedule when priorities shift.

Reminders notify you before deadlines hit. Set reminders for client check-ins, review meetings, or asset delivery dates. Sync with Google Calendar to see design tasks alongside meetings and personal commitments.

#Client Collaboration With Guest Access

Clients need visibility into their projects. But giving them access to your full board - with all your other clients visible - isn't professional or secure. t0ggles solves this with guest users and project-specific access.

Invite clients as guests with access limited to their project only. They see their design tasks, leave feedback as comments, and track progress without seeing your other work. Professional, secure, and transparent.

For product work or portfolio showcases, create a public board. Host it on a custom domain like roadmap.yourstudio.com for a polished, branded client experience.

#Notes For Design Documentation

Every design project accumulates knowledge - brand guidelines, moodboards, client preferences, asset inventories, technical specifications. Without a system, this documentation scatters across Google Docs, emails, and Figma comments.

t0ggles' Notes give you unlimited documentation space organized in collapsible folders. Create a folder for each client containing their brand guidelines, feedback history, and design briefs. Build a "Resources" folder with your design system documentation and process templates.

Notes link to tasks, so your documentation stays connected to the work it describes. Rich text editing supports images, embedded Figma links, tables, and files - everything designers need for thorough project documentation.

#Designer Workflows In t0ggles

#Brand Identity Project

Create a project for the brand engagement with statuses matching design phases: Discovery, Concepts, Refinement, Final Delivery, Assets Complete.

Tasks break down deliverables: "Logo concepts - 3 directions", "Color palette exploration", "Typography selection", "Brand guidelines document". Each task contains the Figma link for that deliverable, keeping files and tasks connected.

Subtasks handle granular items: "Logo concepts" contains subtasks for each individual concept direction. Check off concepts as they're presented and track which direction the client selects.

Use custom properties to track approval status, revision count, and asset format requirements per task.

#UI/UX Design Sprint

Manage sprint work across multiple product areas. Create a project per feature or user flow: "Onboarding Flow", "Dashboard Redesign", "Settings Pages".

Statuses reflect design sprint stages: Backlog, Research, Wireframe, Hi-Fi Design, Dev Handoff, QA. Task dependencies ensure wireframes complete before hi-fi design begins.

Gantt view shows the sprint timeline. See which designs need to complete before development sprints start. Identify bottlenecks before they delay the broader product schedule.

#Freelance Client Management

Build a "Client Work" board with a project for each active client. Color-coding provides instant visual recognition of which client each task belongs to.

Board automations reduce overhead:

• Auto-tag tasks with client name when created in their project
• Send notification when tasks stay in "Waiting for Feedback" more than 5 days
• Update due dates when tasks move to revision statuses

List view helps invoice preparation. Filter by client, status, and custom "Billable" property to see exactly what to charge at month-end.

#What Designers Need vs What t0ggles Delivers

What Designers Need	How t0ggles Delivers
See all client projects at once	Multi-project boards with color-coded projects
Connect tasks to actual designs	Figma integration with live previews in tasks
Visual workflow management	Customizable Kanban with status colors and WIP limits
Capture feedback quickly	AI task creation from natural language
Track deadlines across projects	Calendar view, reminders, Google Calendar sync
Share progress with clients	Guest users with project-specific access
Document brand guidelines	Notes with folders, linked to tasks, rich text editing
Professional client portals	Public boards with custom domains

#Why Choose t0ggles Over Alternatives

Designers have tried other tools. Here's how t0ggles compares:

vs Trello: Trello's simplicity works for basic kanban, but designers managing multiple clients need more. No multi-project boards, no Figma integration, no native Calendar or Gantt views. Trello Premium costs $10/user for power-ups that still don't match t0ggles' design-focused features.

vs Asana: Asana is powerful but built for large teams, not design studios or freelance designers. The interface is text-heavy and the pricing starts at $11/user. Asana lacks the visual appeal designers expect from their tools.

vs Notion: Notion requires building your system from scratch - time you could spend designing. Templates exist but customization never ends. Notion excels at documentation but project management is an afterthought.

vs Monday.com: Monday.com is enterprise-focused with pricing to match. The interface is busy and overwhelming. Designers need clean, focused tools - not dashboards that look like spreadsheets.

t0ggles hits the designer sweet spot: visually clean, powerful enough for multi-client management, integrated with Figma, and priced for creative professionals.

#Simple, Designer-Friendly Pricing

Creative work has unpredictable income. Your tools shouldn't add financial stress.

$5 per user per month (billed annually) includes everything:

• Unlimited boards, projects, tasks, notes, and files
• Figma integration with live design previews
• AI task creation and text assistant
• Task dependencies with Gantt view
• Calendar view with Google Calendar sync
• Board automations
• Guest users and client access control
• Public boards with custom domains
• All integrations (Zapier, Google Calendar, GitHub, Figma)
• MCP Server for AI assistant integration
• Full reporting and analytics

For a solo designer, that's $60/year total. For a small studio of five, that's $25/month - less than most single-user creative subscriptions. No feature tiers. No surprise charges. No "upgrade to Pro" walls.

14-day free trial - set up your first design project today.

#Get Started Today

Design work is creative. Project management shouldn't fight that creativity. t0ggles gives you the visual organization to see all your work, the Figma integration to keep designs connected to tasks, and the automation to reduce overhead - without the complexity or cost of enterprise software.

Start your free trial and bring clarity to your design workflow.

#Related Templates

• Web Innovate Studio - Agency workflows with design and development tracking