Simple Task Management for Small Teams

Small teams punch above their weight. With 3-15 people, you're nimble enough to move fast but large enough to tackle serious projects. The challenge isn't capability - it's coordination. Everyone needs to know what's happening without drowning in meetings, status updates, or tool overhead. Enterprise project management is overkill. Basic to-do apps aren't enough.

t0ggles is task management built for small teams: simple enough that anyone can use it immediately, powerful enough to handle real complexity, and priced at $5/user/month with every feature included - no tiers, no surprises.

#The Challenge: What Small Teams Actually Face

Enterprise tools assume you have a dedicated project manager, an admin to configure everything, and budget flexibility. Small teams have none of that:

Everyone does multiple jobs. Your developer also handles customer support. Your designer writes marketing copy. Your ops person manages vendors. A project management tool that requires dedicated roles or separate workflows for each function creates friction, not clarity.

Communication overhead kills productivity. With 5 people, one poorly-timed meeting derails 20% of your team's day. You need asynchronous visibility into what everyone's working on without constant check-ins.

Tools shouldn't require training. When you hire someone new, they should be productive on day one. Complex interfaces with nested menus, custom terminology, and hidden features slow everyone down.

Budget is tight but real. You're not scraping by on free tiers, but you're not paying enterprise rates either. $10-20 per user adds up fast when every dollar has purpose.

#How t0ggles Works For Small Teams

#One Board, All Your Projects

Most tools force you to create separate boards for different projects, then jump between them constantly. t0ggles flips this: multiple projects live on a single board, color-coded and visible together.

For a small marketing agency, that means client projects, internal operations, and business development all share the same workspace. For a product team, it's the main product, support tickets, documentation, and infrastructure - side by side.

Your morning check-in becomes: open t0ggles, scan the board, know exactly where everything stands. No clicking through tabs, no wondering if you missed something in another workspace.

When you need to focus, Focus Mode filters to a single project instantly. One click to zoom in, one click to zoom out. Best of both worlds.

#AI That Creates Tasks For You

Ideas come up constantly in small teams - in Slack, on calls, walking past someone's desk. The gap between idea and captured task is where good ideas disappear.

t0ggles' AI task creation eliminates that gap. Type naturally:

"Website redesign project - need homepage mockups by Friday, content audit next week, then dev handoff. Lisa on design, Marco on content."

The AI creates a structured task with subtasks, due dates, and assignees automatically. No forms. No dropdowns. Your idea becomes action before you finish your coffee.

For small teams without a dedicated project manager, this matters. Anyone can capture work properly without learning task management conventions.

#Real-Time Sync: No More "Did You See My Update?"

When five people work on interconnected projects, information lag creates confusion. Someone finishes a task but forgets to update the board. Someone else starts work that's already done. Meetings happen just to share status.

t0ggles uses real-time sync - every change appears instantly for everyone. Move a task to "Done" and your teammate sees it immediately. Add a comment with @mention and they're notified in seconds. The change history shows exactly who did what and when.

For remote and distributed teams, this is essential. Asynchronous work only functions when the shared workspace reflects reality at all times.

#Views That Match How You Think

Different work calls for different perspectives:

• Kanban/Columns: The classic workflow view. Tasks flow from "To Do" through "In Progress" to "Done." Perfect for daily standups and sprint execution.
• List View: Dense, table-style format. Great for backlog grooming, bulk edits, and when you need to see details without visual noise.
• Calendar View: Deadline-focused planning. See what's due this week, next week, this month. Drag tasks to reschedule.
• Gantt Chart: Timeline with dependencies. Essential for launch planning and understanding what blocks what.

Switch views instantly based on what you're doing. Monday planning meeting? Kanban. Quarterly roadmap review? Gantt. Processing a pile of feature requests? List.

#Task Dependencies For Complex Work

Small teams tackle sophisticated projects. Building a product launch, rolling out a new service, redesigning a website - these involve interconnected tasks where sequence matters.

Task dependencies in t0ggles handle this naturally. Mark that the marketing announcement depends on QA approval. Set a lag day between design completion and development start. t0ggles shows dependency lines in Gantt view and prevents circular dependencies automatically.

No spreadsheets tracking what blocks what. No surprises when someone completes their part but forgets the domino effect.

#Guest Users For External Collaborators

Small teams work with external partners constantly - contractors, freelancers, clients, vendors. Giving them full access to your internal workspace is messy. Creating separate boards for each external relationship is overhead you don't need.

t0ggles' guest users solve this cleanly. Invite externals with limited access to specific projects. They see what they need, nothing more. Your internal operations stay private, collaboration stays smooth.

For agencies managing multiple clients, project-specific access control means each client sees only their work - no accidental exposure, no separate boards to maintain.

#Small Team Workflows In t0ggles

#Running An Agency With 8 People

Create one board with a project per client, plus internal projects for operations, business development, and team processes. Each project gets its own color, making the board instantly scannable.

Weekly planning: switch to Calendar view to see all deadlines across clients. Daily execution: Kanban view filtered to "This Week" shows what needs attention today. Client meetings: Focus Mode on their specific project for a clean presentation.

Guest access lets clients check progress without Slack messages asking "where are we on this?" Automations notify the account manager when any task moves to "Needs Review."

#Product Team Of 6

The board holds Product (features and roadmap), Support (bug reports and customer requests), Infrastructure (DevOps and tooling), and Documentation. Engineers see everything; customer success focuses on Support; founders track the full picture.

AI task creation speeds up bug capture - support describes the issue naturally, AI structures it with reproduction steps, priority, and assignment. Dependencies connect feature work to documentation updates so nothing ships incomplete.

Board reports show workload distribution. If one engineer has 15 tasks while another has 3, rebalance before burnout happens.

#Consulting Team Of 4

Each engagement becomes a project: Discovery, Phase 1, Phase 2, etc. Tasks track deliverables, milestones, and client approvals. The Gantt view shows how engagements overlap and where crunch periods are coming.

Notes organized in folders hold engagement documentation, templates, and research. Link notes to relevant tasks so context is always a click away.

Public boards with custom domains give clients a branded portal (status.yourconsultancy.com) showing project progress and allowing them to submit feedback directly via public task submissions.

#What Small Teams Need vs What t0ggles Delivers

What Small Teams Need	How t0ggles Delivers
See all work without tab-hopping	Multi-project boards with color-coded projects
Capture work quickly	AI task creation from natural language
Stay aligned without meetings	Real-time sync with @mentions and push notifications
Handle complex project sequences	Task dependencies with Gantt visualization
Collaborate with external people	Guest users with project-specific access control
Adapt to different work modes	Four views: Kanban, List, Calendar, Gantt
Automate repetitive tasks	Board automations for status changes and assignments
Affordable as team grows	$5/user/month flat pricing - all features included

#Why t0ggles Over Alternatives

Small teams have tried the usual suspects. Here's how t0ggles compares:

vs Trello: Trello started simple but stayed limited. No native dependencies, no Gantt view, no AI features, no real multi-project management. Premium ($10/user) just to unlock power-ups that should be standard.

vs Asana: Asana has the features but drowns small teams in complexity. The interface is overwhelming, the learning curve is steep, and pricing climbs fast. You're paying for enterprise sophistication you don't need.

vs ClickUp: ClickUp tries to be everything and ends up feeling cluttered. Feature bloat means new team members take weeks to get comfortable. The interface fights you instead of helping.

vs Notion: Notion is a blank canvas, not a project management tool. Building a workable system takes significant time and expertise. Small teams need structure out of the box, not a construction project.

t0ggles gives you the power of enterprise tools with the simplicity small teams require - and pricing that doesn't punish you for growing.

#Simple Pricing That Makes Sense

One plan. One price. Every feature.

$5 per user per month (billed annually) includes:

• Unlimited boards, projects, tasks, notes, and file uploads
• AI task creation and text assistant
• Task dependencies with Gantt view
• Board automations
• Reports and analytics
• All integrations: Zapier (5,000+ apps), Google Calendar (two-way sync), GitHub, Figma
• Public boards with custom domains
• Guest users and project-specific access
• Real-time collaboration
• MCP Server for AI assistant integration

No feature tiers. No "contact sales." No surprises when you add your fifth or fiftieth user.

14-day free trial - your whole team can try it before committing.

#Get Your Team Started

Small teams don't have time to fight their tools. t0ggles gives you visibility, coordination, and flexibility without complexity or cost overhead.

Your team already works hard. Give them software that works with them.

Start your free trial and see why small teams choose t0ggles.

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